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how to create multiple form notifications in WordPress

How to Create Multiple Notifications in WordPress Forms

by Courtney Robertson on Dec 26, 2016

Have you ever needed to send more than one email notice when someone fills out your form? WPForms makes it easy to set this up. In this tutorial, we’ll show you how to create multiple notifications for your WordPress forms.

Why Use Multiple Form Notifications

Sending additional notifications from a single form can help save you a lot of time and keep you organized. Instead of making your visitors fill out multiple forms, or having to forward the information yourself, you can automate the process.

You can use multiple email notifications to:

…and you can probably think of quite a few more!

Let’s get started creating multiple notifications.

Step 1. Get WPForms and Install

The first thing you need to do is install and activate the WPForms plugin. Here’s a step by step guide on how to install a WordPress plugin.

Also, you’ll need to have a form created. See our tutorial on How to Create a Simple Contact Form as an example to get started.

Step 2. Configure Email Notification

After you’ve created your form, you’ll want to customize the default notification. While editing your form, go to Settings » Notification.  

WPForms settings notifications

Then enter the email addresses you’d like the default notification to go to, separated by commas.

In our example, we’re going to send a thank you confirmation email to the user who completed the form, and a separate notification to support.

To send the notification to the user who submitted the form, we can go to Show Smart Tags and select the form field containing their email.

You’ll notice a short bit of code appear in the Send to Email Address options, such as {field_id="#"}, where # is replaced with the specific field number on your form.

email smart tag

Scroll to the bottom of this window.  Here you can draft the message of the form notification message to the user. When you have finished, click Save.

Enter your notification message here and click Save

Step 3. Create an Additional Notification

After you’ve created your initial notification, it’s time to create your other notifications.  To get started, click on the Add New Notification button.

add second form notification

A popup modal will appear. Here you can name your additional notification, then click okay. The name is just for your internal reference; it won’t be sent with the notification.

add additional form notifications in WPForms

Configure any additional settings you’d like, just as in the previous step. You’ll notice each of your form notifications will appear in the preview panel at right.

Preview your multiple notifications

Now you’re all set! We hope this article helped you create multiple notifications in WordPress forms.

Want to give your users an option to join your email marketing list when they fill out your forms? You can combine your forms with our email marketing addons for MailChimp, AWeber and GetResponse. You can even add them into various email marketing automation sequences to improve your conversions.

Ever have a difficult time receiving email notifications? You might also want to check out our guide on how to send emails in WordPress using SMTP.

What are you waiting for? Get started with the most powerful WordPress forms plugin today.

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