how-to-create-an-event-registration-form-in-wordpress

How to Create an Online Event Registration Form (Easily)

Want to make a WordPress event registration form?

A form is a great way to sell tickets to your event and skyrocket sales and attendance.

In this tutorial, we’ll walk you through how to make an online event registration form in WordPress so you can harness the power of online event planning.

Create Your WordPress Event Registration Form Now

Why Do I Need an Event Registration Form in WordPress?

An event registration form on your WordPress site allows you to manage attendees and save their information right within your WordPress dashboard.

Besides, a good WordPress event registration plugin will let you accept payments for your event tickets from the same form that users will be using to sign up for your event.

WPForms is the best WordPress Form Builder plugin. Get it for free!

In contrast, using social media and other platforms for event management can be restrictive. You can’t freely promote your event or create a signup process that’s completely to your liking.

Ideally, you should add the event management form on your WordPress site so that you can manage everything related to it from a single place. Plus, you can also use the Events Calendar to accept user-submitted events on your site.

Without further ado, let’s go through the step-by-step process to create an online event registration form on your site.

How to Make a WordPress Event Registration Form

Here’s a quick video guide that explains how you can make an online registration form using the WPForms plugin for WordPress:

If you’d rather follow written steps, please go through the tutorial below for creating an event registration form in WordPress:

Let’s start by installing the plugin.

Step 1: Install WPForms

The first thing you’ll need to do before you make an event and start selling tickets online is to install and activate the WPForms plugin.

WPForms is the best form builder for WordPress. It makes WordPress event registration extremely easy because it includes a drag and drop visual interface that allows you to create full-fledged forms without code.

WPforms home

And WPForms has tons of functionality, so you can use it as a WordPress event registration form plugin to create all of your website forms as well as your event registration page (on any WordPress theme).

For more details on getting the plugin set up, see this step-by-step guide on how to install a WordPress plugin. You’ll need to pick the Pro or Elite premium version if you want to take payments.

Step 2: Select WordPress Event Registration Form Template

Next, go to WPForms » Add New to create a new form.

Add new online pledge form

On the setup screen, name your form and scroll down to the templates section.

WPForms event registration templates

With WPForms, you’ll be able to access pre-built online event registration form templates, as well as tons of other industry and niche-specific templates for creating customized forms for your site.

This saves you the time needed to manually add event registration form fields to a simple contact form.

Type “event registration” into the search bar and you’ll see several options for all kinds of events. Click on Use Template to load one in the form builder.

Selecting an event registration template

Now let’s customize the form our visitors will see on the frontend.

Step 3: Customize Your Online Event Registration Form

You should now see the form builder screen. Many fields from the template will already be included in your form, but you can add, delete, or edit any as you like.

Customize event registration

WPForms makes customizing forms easy to do. You’ll see the following form fields on your online event registration form:

  • Name
  • Email
  • Multiple Choice (How did you head about this event?)
  • Single Line Text (If Other)
  • Dropdown (Number of tickets needed)
  • Date / Time

You can add additional form fields to your event registration form by dragging them from the left-hand panel to the right-hand panel. You can also customize the fields by clicking on them in the preview and changing the options that appear.

For instance, WPForms makes collecting payments from your site visitors on your forms easy to do. In fact, WPForms is so flexible, you can collect payments from users right from your forms or wait to collect payments at a later time.

You don’t need to use an eCommerce plugin or make people go through checkout.

If you want to collect payments for your event from site visitors on your event registration form, you’ll need to customize your dropdown menu form field.

To do this, delete the dropdown menu from your form in the right-hand panel of the form editor.

Deleting a dropdown field

Then, scroll down to the Payment Fields and add a Dropdown Items form field to your form.

Adding a Dropdown Items field to a form

Customize the form field, making sure to add the event ticket amounts. If you want to let customers buy more than 3 tickets, simply click on the plus (+) to add another option.

Adding an item to a Dropdown Items field

If you also add a Total field, whenever a site visitor registers for your event and chooses the number of tickets they want to purchase, they’ll see their total.

A total field in an event registration form

If you want to bill your attendees at a later date, simply keep the dropdown menu, let people choose the number of tickets they want to purchase, and send them an invoice after registering for your event.

For help with invoicing your customers, be sure to check out our roundup of the most affordable invoicing software options available.

When you’re done customizing your event registration form, click Save.

Step 4: Configure Your Event Registration Form Settings

To start, go to Settings » General.

Accessing a form's general settings

Here you can configure the following:

  • Form Name — Change the name of your form here if you’d like.
  • Form Description — Give your form a description.
  • Submit Button Text — Customize the copy on the submit button.
  • Submit Button Processing Text — Change the text that will be visible while your form is being submitted.
  • Enable anti-spam protection — Stop contact form spam with the anti-spam feature, hCaptcha, or Google reCAPTCHA. The anti-spam setting is automatically enabled on all new forms.

And you can also customize these advanced settings:

  • Form CSS Classes — Add custom CSS to your form.
  • Submit Button CSS Class — Add CSS to your submit button.
  • Enable Dynamic Fields Population — You can use this setting to auto-fill some fields in your form.
  • Enable AJAX form submission — Enable AJAX settings with no page reload.
  • Disable storing entry information in WordPress — You can disable the storing of entry information and user details, such as IP addresses and user agents, in an effort to comply with GDPR requirements. Check out our step-by-step instructions on how to add a GDPR agreement field to your form.

When you’re done, click Save.

Step 5: Configure Event Registration Form Notifications

Notifications are a great way to send an email whenever an application is submitted on your website.

Accessing a form's notifications settings

In fact, unless you disable this feature, whenever someone submits an event registration form on your site, you’ll get a notification about it.

Here are some tips on setting up the best WordPress event form notifications:

Step 6: Set Up Your Form Confirmations

Form confirmations are messages that display to site visitors once they submit an event registration form on your website. They let people know that their form has been processed and offer you the chance to let them know what the next steps are.

WPForms has three confirmation types:

  1. Message. This is the default confirmation type in WPForms. When a site visitor submits an event registration form, a simple message confirmation will appear letting them know their registration was processed. Look here for some great success messages to help boost customer happiness.
  2. Show Page. This confirmation type will take site visitors to a specific web page on your site thanking them for registering. For help doing this, check out our tutorial on redirecting customers to a Thank You page. In addition, be sure to check out our article on creating effective Thank You pages for boosting customer loyalty.
  3. Go to URL (Redirect). This option is used when you want to send site visitors to a different website.

Let’s see how to set up a simple form confirmation in WPForms so you can customize the message site visitors will see when they register for an event on your website.

To start, click on the Confirmations tab in the Form Editor under Settings.

An event registration form confirmation message

Next, select the confirmation type you’d like to create. For this example, we’ll select Message.

You’ll see a user-friendly HTML editor that lets you type your own message. You could use this to add a link to the venue on Google Maps.

When you’ve customized the confirmation message to your liking, click Save at the top of the form builder.

If you want to display different confirmations to registrants based on their behavior, be sure to read up on how to create conditional form confirmations.

This would be useful if you wanted to send site visitors who pre-paid for their tickets to a thank you page and display a confirmation message to those that hadn’t paid yet informing them that you would be in touch with the next steps.

Step 7: Configure WordPress Event Registration Payment Settings

If you’re collecting payments from site visitors on your event registration form, you’ll need to configure your form’s payment settings so online payments process the right way.

You can skip this part if you’re collecting an RSVP without payment.

WPForms integrates with PayPal, Authorize.Net, Square, and Stripe for accepting credit card payments.

To configure the payments settings on your event registration form, you’ll first have to install and activate the right payment addon.

For easy step-by-step instructions, check out our tutorial on installing and using the PayPal addon. If you want to use a credit card processor, you’ll find similar instructions for installing and using the Stripe addon here, or for installing and using the Square addon here.

Once you’ve done that, click the Payments tab in the form editor and select the integration you set up. In our example, we’ll set up PayPal to process orders.

Accessing the PayPal Standard settings for a form

Here you’ll need to enter your PayPal email address, select the Production mode, choose Products and Services, and adjust other settings as needed.

Configuring the PayPal Standard settings

After you’re done configuring the payment settings, click Save to store your changes.

Be sure to check out our tutorial on allowing customers to choose their payment method if you want to offer different payment options.

Now you’re ready to add your online event registration form to your website.

Step 8: Add Event Registration Form to Your Site

After you’ve set up an event registration form, you need to add it to your WordPress site.

Unlike many event management plugins, WPForms lets you add your forms to many locations on your website, including your blog posts, pages, and even sidebar widgets. No shortcode is required in the block editor!

Let’s take a look at the most common placement option: page/post embedding.

To begin, create a new page or post in WordPress, or go to the update settings on an existing one.

After that, click inside the first block (the blank area below your page title) and click on the plus (+) icon. Then select the WPForms block.

Select WPForms block

The handy WPForms widget will appear inside of your block. Click on the dropdown and select your Event Registration Form.

Choosing your event registration form in the WPForms block

You’ll want to add your event information to the page here. You might also want to optimize your event page for SEO to get the maximum traffic.

Then, publish or update your post or page so your online event registration and ticketing form will appear on your website.

Publishing an event registration form

Interested in how to save time with customizable online events managing? WPForms is a great tool to use as an events manager if you’ve got recurring events since the forms are so simple and easy to set up.

You can also add multiple pricing options that change the total price of your event if you’re charging an event registration fee.

Create Your WordPress Event Registration Form Now

Next, Automatically Send Receipts to Your Attendees

And there you have it! You now know how to create an online event registration form and now you can start selling tickets and promoting your events online. It’s easy to do with WPForms as your WordPress event registration plugin.

If you’d like to automatically open and close registrations on a certain date, check out this guide to setting a form expiration date.

And be sure to check out our tutorial on how to automatically send a WordPress order form email receipt so you can give attendees that have pre-paid for your event proof that they paid.

So, what are you waiting for? Get started with the most powerful WordPress forms plugin today. The WPForms Pro version comes with a free event registration form template and offers a 14-day money-back guarantee.

And don’t forget, if you like this article, then please follow us on Facebook and Twitter.

Using WordPress and want to get WPForms for free?

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Comments

  1. Hi,
    Really happy to see this post because I recently to design my event form using WPform but not able to do this. After reading this post, I made it my own form.
    Thanks for good informative post.

  2. Wondering if there is or could be a CANCEL option that would notify the event planners of a cancellation. Thanks.

    1. Hi Mark,

      We don’t currently have a way to do this within our forms. However, you might consider adding integration with a marketing service to your event registration form. We have several marketing integrations, but the core purpose of all of them is to collect emails from forms, add those emails to a list, and let you email that entire list at the same time.

      Then if you were to cancel an event, or wanted to contact the whole group for any other reason, you could quickly send out the same email to the entire list of registrants via your email marketing service. Here’s our tutorial on setting up MailChimp’s marketing integration, so you can get a feel for how a marketing integration would work within your form.

      Our Constant Contact addon is available to everyone (Lite or Pro versions), and MailChimp, AWeber, GetResponse, and Campaign Monitor are available with our Plus license level or higher.

      If you have any questions, please feel welcome to get in touch! 🙂

  3. Hi there

    Does the form allow for more than one currency for events held internationally? I host events in London (British pounds) and Australia (AUS$) and need a form that can be customized. Thanks

    1. Hi Trent,

      We don’t currently have a way to allow more than one currency option in your forms. I’ll add this to our feature request list, though, so our team can consider it down the road.

      Thanks! 🙂

  4. In you sample form above, you have a section for collecting credit card information. Is this information being collected and stored in the WordPress database or is it attached directly to a payment merchant or PayPal so they are the ones collecting the credit card information?

    1. Hi Mike,

      I apologize for any confusion! With PayPal integration, you actually wouldn’t include a Credit Card field in your form. This is because after the form is submitted, the user will be redirected to PayPal where they’d add all sensitive payment details.

      However, Stripe payment integration does require credit card details to be entered directly into the form. Even when Stripe is used, though, we do not store these sensitive details to your site’s database. For security, this data is encrypted and sent directly to Stripe.

      I hope this helps! If you have any other questions, please get in touch and we’d be happy to assist further 🙂

    1. Hi Aditya – We’re currently focusing on our Stripe and PayPal payment integrations, but I’ve noted this additional option on our feature request list for consideration down the road. Thanks! 🙂

  5. I have an extensive library of PHP code currently running on a non-WP web site. These programs are for doing event registration (music competitions) for my organization. All of the events are slightly different, and all registration data is saved to a MySQL database for later use in generating printed programs for these events. Can WPForms provide similar capability?

    1. Hi John,

      I apologize as I’m not sure if I understand exactly what you’re looking for. In case it helps to know, though, our forms only able to work within a WordPress environment. Also, we don’t currently have a built-in option to send data to a custom database, however there are a couple of ways you could accomplish this.

      When you get a chance, could you please get in touch? From there, we’ll be able to discuss what you’re looking for in more detail and see what might work best. Thanks! 🙂

    1. Hi Beth,

      The answer to this depends on exactly how you’d like this limit to work. With our Form Locker addon, you can limit the number of entries that can be submitted to a form. So this is a great fit if each person has to submit their own registration form.

      However, we don’t currently have a way to keep a count — so this wouldn’t work well if you needed to allow multiple people to register within a single form.

      I hope this helps! If you have any additional questions about this or anything else, please get in touch and we’d be happy to assist 🙂

  6. Hey! I love the addon and all its different features!

    One question tho: is it possible to somehow get an “attendees-list” or similar so that I can have a script that automatically adds each participant to a page or widget of my choosing? I host LAN events, and having people see the amount and names of who’s coming greatly helps get more participants.

    Thanks in advance!

  7. Hi, how do I link the entries from my form to a search form where users can search the number and people who registered for an event

    1. Hi George! By default, form entries are not accessible on the frontend. But you could try to display them in a table on a page by using the code snippet from this tutorial, and then check if the entries appear on the Search Results page. I hope this helps! 🙂

  8. Will the form be event-specific if I add it across all events on my website?
    For eg, will I get the info about events for which registration has been done

    1. Hi Bhikhi! Thanks for the question.

      Yes, you can achieve this by using what we call Smart Tags. Simply add the “{page_title}” or any other convenient Smart Tag to a hidden field in your form as a default value and you will see the Page title in your Notification emails and in entries.
      Hope this helps! 🙂

  9. Our festival runs multiple days (10 performances). Is there a way for customers to use one form to register and then pay for more than one production?

    1. Hi Lori, thanks for your question!
      You can absolutely allow users to choose multiple payment options in your form. With our payment fields, the users will be able to choose products and pay for them by using our Stripe or PayPal addons.
      No matter how many products are chosen, they will be calculated in the Total field.

      If you have a WPForms license, you have access to our email support, so please submit a support ticket.
      Otherwise, we provide limited complimentary support in the WPForms Lite WordPress.org support forum.

      I hope this helps.
      Have a good one 🙂

  10. I see the allows for 1 person to register multiple people?

    Does the form create a separate registration record for each person registered via a single registration submission?

    1. Hi Chantelle!
      Once a user using the same email address there will be a notification message that the user with that email already exists in the system. This way users can’t be registered multiple times, only by using different email addresses.
      I hope this helps.
      Have a good one 🙂

  11. Hi WP Form,

    I am doing events booking with WP form basic. It’s good for me. Now I got a problem. Is there any plan contain function that can automatic generate via events’ time/course option in a series events, and no needs to add time options by manual? Now my site use Events Calendar Pro, and the theme is Ecole.

    Regards,

    1. Hey James – We need some more details to better understand the requirement and provide the best possible solution for this. I’s suggest contacting our support team by creating a support ticket. Please send as many details as possible and we would be happy to assist.

      Have a good one 🙂

  12. Is it possible to make a public list on your website where (possible) attendees of your event can see who else has signed up?

    1. Hey Bart – I apologize! We currently don’t have a built-in way to display entries on the front-end. I do agree it would be super helpful, and I’ve made a note of the feature request. In the meantime, if you’re willing you can achieve this with custom code.

      If you need any further help on this please feel welcome to reach out to our support team.

    1. Hey Budoor – I apologize, but I’m not sure I understand your question. Could you please reach out to our support team with some more details so they can assist you further with this? In general, here is a great tutorial on how to add QR code to a WordPress page.

      If you are a paid license holder, you can reach out to our support team here. Otherwise, we provide limited complimentary support in the WPForms Lite WordPress.org support forum.

      Have a good one! 🙂

  13. Please can one view the list of registered attendees of an event with all their information from the wordpress backend?

    Ca this list be exported into an excel sheet?

    1. Hi Aghogho! Any of our paid versions will allow your forms to record all submitted data to your site’s database (and this data can then be exported to CSV/Excel), where you can then review at your convenience. More details about this can be found here.

      If you have any further questions, please submit a support ticket if you have an active WPForms license.
      If you don’t have an active license, we provide limited complimentary support in the WPForms Lite WordPress.org support forum.

      Thanks!

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