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How to Create an RSVP Form in WordPress

by Shahzad Saeed on Jan 11, 2018

Do you need a way to handle event registrations?  Looking to collect information without using snail mail?  Using an RSVP form can simplify your event management needs. In this article, we will show you how to create an RSVP form in WordPress.

Why Use an RSVP Form?

Your time is limited. Spending time opening letters in the mail, jotting down the details, and then compiling all the data together isn’t efficient.

Making the RSVP process easier for your guest should be your top priority. You will get a higher response rate by sharing a link to confirm rather than tasking them to send their replies via snail mail.

If you have a WordPress site, you can quickly get all the information you need in an organized format with an online RSVP form. Some events where you might want to use an RSVP form:

  • Birthday party – Get a quick headcount of attendees.
  • Wedding – Ask for additional details like meal preferences.
  • Business event – Accept registrations and even sell tickets on your RSVP form.

Create an RSVP Form in WordPress

Using WPForms is the easiest way to create an online RSVP form in WordPress. WPForms comes with the Form Templates Pack addon that allows you to choose from a huge variety of pre-built templates for every niche and industry, including tons of different online RSVP form templates.

Let’s take a look at a step by step guide to create an RSVP form below.

The first thing you need to do is to install and activate the WPForms plugin. For a detailed guide on this step, read how to install a plugin on WordPress.

After the activation, you’ll have to install the Form Templates Pack addon.

After installing the addon, create a new RSVP form by navigating to WPForms » Add New. Then, scroll down until you find the Additional Templates section. In the search box, enter rsvp to find all the different RSVP form templates available.

choose an rsvp template

You can find the following form templates in our Form Templates Pack addon:

  • Birthday party invitation RSVP form
  • New years party RSVP form
  • Party invitation RSVP form
  • Potluck invitation RSVP form
  • Simple RSVP form
  • Super bowl party RSVP form
  • Wedding party RSVP form

In this example, let’s choose birthday party invitation RSVP form.

When the pre-built form loads, most of the work is already done, and you can find the following fields in the form:

  • Will you be able to make it? (Yeah, Maybe, I can’t)
  • How many people are you going to bring?
  • Comments or Questions

create an rsvp form

Next, you can start customizing it by adding, removing and repositioning the fields per your needs. To add a field to your form, just click on the field name on the left side. To reposition the fields, you can drag the fields up and down. To customize a field, click the field in the preview panel and make necessary changes as you wish.

Connect Your Form With a Third-Party App

WPForms also allows you to easily connect your WordPress form with your favorite third-party app using our Zapier addon. The Zapier addon lets you connect your WordPress forms to over 500+ web apps.

For example, you can connect your form with Google Calendar with ease. We have a tutorial on how to connect your form with Google Calendar if you’d like to check that out.

Adding an RSVP Form to Your Site

Now that your form is complete, we need to make it visible for users.

WPForms allow you to add your forms in various locations from your blog posts, pages, and your sidebar (widget-ready areas).

The most common way to add the form is with the post / page embed option. Start by creating a new post or page in WordPress and then click on the Add Form button there.

adding wordpress rsvp form to a page

Next, you need to select your RSVP form in the modal popup and click Add Form.

Then, simply publish your page and start sharing the link to your online RSVP form!

You can connect your RSVP forms with your email newsletter service such as AWeber and MailChimp to automatically add new users into your email list and send out updates about your upcoming event.

You can also require users to make a payment by using our PayPal or Stripe addon before their reservation is submitted. This is great for simple business event registrations.

That’s it.  You can now accept reservations for your events. We hope this article has helped you learn how to create an RSVP Form in WordPress. You may also want to check out our guide on How to Create a File Upload Form in WordPress.

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