How to save entries from WPForms to Google Sheets

How to Save Entries From WordPress Forms to Google Sheets

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Do you want to connect your WordPress forms to Google Sheets?

Saving form entries in a spreadsheet allows you to sort and manipulate your data with great flexibility. If you prefer doing all of your business using spreadsheets, it’s a good idea to send entries from important forms to one of your Google Sheets.

The good news: WPForms makes it really easy to link a form to a Google Sheet automatically.

In this article, we’ll show you how to save form entries from WordPress forms to Google Sheets.

Send Form Entries to Google Sheets Now

How to Save Entries From WordPress Forms to Google Sheets

Follow these steps to link your WordPress forms to a Google spreadsheet.

Step 1: Install WPForms

To start, make sure you have a WPForms Pro license because this comes with the Google Sheets addon that we’ll need to create this integration. WPForms is one of the best WordPress plugins for Google Workspace thanks to its native integration with Google Sheets.

The WPForms pricing page

After getting WPForms Pro, go ahead and install the WPForms plugin on your site. If you’ve installed WordPress plugins before, this will be a breeze!

Step 2: Activate WPForms Pro and the Google Sheets Addon

With WPForms Pro now ready on your site, open your WordPress dashboard and go to WPForms » Addons.

WPForms addons

On this addons page, look for the Google Sheets addon and click Install Addon under it.

install google sheets addon

The status will read Active once the addon has finished installing.

google sheets addon active

Great! The Google Sheets addon is now ready. It’s time to connect your Google account with WPForms, as we show in the next step.

Step 3: Connect Google Account With WPForms

After activating the Google Sheets addon, go to WPForms » Settings. On the Settings page that opens, click on Integrations on the navigation bar.

Scroll down to find the Google Sheets addon and click on Add New Account.

Click the Continue With Google button

Sign in with your Google account and click Select all to allow WPForms to access your Google account.

Click to select all

Next, you’ll then be redirected to the Integrations page. Note that the Google Sheets integration will read Connected now.

Google sheets account connected

Now that your account is connected, you can begin creating new forms that automatically send form data from WordPress to Google Sheets.

Step 4: Create a WordPress Form

Creating a Google Sheets form with WPForms is a walk in the park.

From your WordPress admin area, navigate to WPForms » Add New.

Add new form

You should see the form builder interface open. Here, start by naming your form, and then select a template. WPForms comes with 1,400+ WordPress form templates
For this tutorial, we’ll use the Simple Contact Form template. It’s easy to customize in the drag-and-drop form builder.

Selecting the Simple Contact Form template

Here’s what the template looks like when it’s loaded:

simple contact form

If you want, you can add more fields to your form by dragging them from the left-hand side to the right-hand side of the form builder.

Once you’re done with the form customizations, proceed to the next step.

Step 5: Configure Google Sheets Addon Settings

Now, click on Settings on the form builder sidebar and select Google Sheets from the list.

google sheets addon settings

On the top-right, press the blue Add New Connection button.

add new connection

Enter a nickname for your connection and press OK.

google sheet connection nickname

WPForms will now ask you to select whether you want to select an existing spreadsheet or create a new one.

Connect a Google Sheet to your form

We already created a spreadsheet called WPForms Contact Form Data which is set up to include 3 columns: Name, Email, and Comment – these columns correspond to our form fields.

So we’ll choose Select Existing, followed by the Select Spreadsheet button. Then we’ll choose our WPForms Contact Form Data spreadsheet from the form builder settings.

Note that if you do want to create a new form, you can select the Create New option instead, then follow the prompts through to set it up.

After selecting or creating your form, scroll down further to see the Field Mapping settings. Use these settings to define which columns should correspond to which field values.

Field mappings

You can also use map columns to custom values. This is great if you want to pull additional hidden data or metadata from each entry like the date, IP address, and other details, or simply append some text.

custom value

By default, WPForms reserves Column A for Entry ID. This is fixed and cannot be changed. We recommend naming columns in your spreadsheet from Column B and leaving Column A empty for the Entry ID.

When you’re done, press the Save button on the top of the bottom builder.

Using the steps above, you can also set up a donation tracker in Google Sheets if you’re managing a fundraiser.

Step 6: Publish the Form

Your form is almost ready to accept entries and automatically send these to your spreadsheet in real time.

We just need to embed the form on a page now.

To do that, click on the Embed button next to Save.

Form Builder Embed Button

You’ll see a new modal window open, giving you a choice between embedding on an existing page or creating a fresh new page for the form. We’ll embed the form in a new page in this example by clicking on Create New Page.

Creating a new page to embed your form on

WPForms will prompt you to name your new page. Enter a name and press Let’s Go.

Embed in page

WPForms will take you to your WordPress page editor screen, where you’ll find the form block already embedded.

If you want to add any content to this page or make any other changes, this is a good time to do so. When you’re happy with everything, you can press Publish to take your form live.

Publish form

You can try submitting a test entry (you can also do this from the Preview before publishing your form) to check if the data is sending properly to your selected spreadsheet.

test your wordpress form automation

As you press Submit, wait a few seconds for the entry to appear in your spreadsheet.

form data sent to spreadsheet

And that’s it! You’ve just connected your WordPress form with Google Sheets. All entries will be added to the specified spreadsheet in Google Sheets in real time!

If you’re looking to export form entries to a sheet instead of updating it in real time, see how to export WordPress form entries to CSV.

Why Connect WordPress Forms to Google Sheets?

A few benefits of connecting WordPress forms to Google Sheets are:

  • Manageable and easy sorting: Google Sheets provides easy options to manage and sort your form data.
  • Easy team collaboration: Your team members can easily monitor form entries. You don’t need to provide login credentials to your WordPress dashboard.
  • Quick data analysis: Generate personalized reports based on the data your visitors submit and make informed decisions quickly and easily. For example, if you’re creating a poll, you can easily interpret the user inputs by connecting them with Google Sheets.
  • Save entries automatically: You don’t need to enter the form entries manually. Simply connect your form with Google Sheets to automate the process.
  • Go paperless: Using online forms is an excellent way of turning your office into a paperless space. Connecting your forms with Google Sheets only improves your efficiency in a paperless setting.

Next, Track Email Opens In a Google Sheet

The combination of Google Sheets and WPForms is powerful and versatile.

But Google Sheets also integrates with other plugins like WP Mail SMTP and can work as an email tracker. For details, check out our guide on tracking email opens in Google Sheets.

Also, do you want to encourage form submissions on your WordPress site? Check out how to create a popup feedback form in WordPress.

Send Form Entries to Google Sheets Now

What are you waiting for? Get started with the most powerful WordPress forms plugin today. WPForms offers tons of beautiful pre-built form templates and exciting features to create powerful online forms.

If you like this article, then please follow us on Facebook and Twitter for more free WordPress tutorials.

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  1. How do we get access to more columns? Our form has a number of more fields than columns the Add-on seems to allow

      1. This was working on our previous form, but is not currently working as of today. I’m not sure how to fix it now.

  2. Hello we’re noticing sometimes it takes a few minutes to 45 minutes for new lines to load. It would be helpful to get any feedback about what may be causing this.

    1. Hi Angelia,

      Sorry to hear about the trouble you are facing here! When you get the chance, please reach out to us via our support with more details and we will be happy to help!


  3. If you have changed the response collums in WPForms and want to resync with google, can that be done?

    1. Hey Scottie – Thanks for reaching out!

      Unfortunately, at the moment, we don’t have the ability to update individual rows in the Google Sheets addon. The addon only allows mapping columns. I totally understand that having the option to update rows would be really useful, and I’ll definitely add your suggestion to our feature request tracker.

  4. With the Google Sheets add-on, can the Google Sheets owner also manually add data to the sheet? Or will incoming form data overwrite any manually added rows?

    1. Hey Chrissy – Yeah, the owner can manually add data without any issue! Google Sheets always add a new line after the last available line on the sheet and that won’t change the spreadsheet columns/rows. Thanks 🙂

  5. I want to pass Checkbox value to google sheet column, I know I can send the query string of the field, {field_id=”3″} but how can I send individual checkboxes to individual columns?

    1. Hey Jacob – Currently we don’t have the feature to send individual choices and record them into unique column in Google Sheet. I do agree this would be great, and I’ll add this into our feature request tracker so that it’s on the radar of our developers.

  6. The google Sheet is blank in my google docs. How can I find the wpforms created google sheet in my google docs?

    1. Hey Mike – As you’re seeing blank Google Sheets, when you get a chance, please drop us a line in support so we can assist.

      If you have a WPForms license, you have access to our email support, so please submit a support ticket.

      Thanks 🙂

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