AI Summary
Do you want to create a custom Airtable form for your WordPress site? Airtable is a cloud service that combines the power of spreadsheets and databases together.
A WordPress Airtable integration connects your WordPress forms straight to your Airtable base, so every entry someone submits shows up there as a new record on its own.
In this guide, I’ll show you how to set that up with WPForms. You’ll connect your Airtable account, build a form, map the fields, and start sending data to Airtable in minutes, with no Zapier or code required.
Create Your Airtable Form Now! 🙂
Why Create a Custom Airtable Form in WordPress?
Airtable helps you to build custom spreadsheet apps to store information, just like you would do in a database.
It creates easy-to-use and visually appealing spreadsheets that can be used for product planning, user studies, sales CRM, product launches, content calendar planning, and more.
However, you’ll have to enter all the data in your Airtable account manually. To avoid this problem, you can start a WordPress site and then connect WPForms to Airtable.
Once someone submits the form, their entry can be automatically added to your Airtable base and table, saving you tons of time and reducing data entry errors.
How to Create a Custom Airtable Form in WordPress
A WordPress Airtable integration is quicker to set up than you might expect. Follow the eight steps below and you’ll have a form that feeds your Airtable base automatically, ready to embed anywhere on your site.
Step 1: Install the WPForms Plugin
To connect your forms to Airtable, you’ll need WPForms along with its Airtable addon. WPForms is the most beginner-friendly form builder for WordPress.
It comes with a drag-and-drop builder that needs no code and more than 2,100 form templates to start from.
What I like most about using WPForms for this is how it turns an ordinary form into a live data pipeline. You build the form once, map it to your Airtable base, and every response flows in on its own while you get on with the rest of your day.
To create an Airtable form in WordPress, you’ll need a WPForms Elite license, since the Airtable integration is part of the Elite plan.
If you haven’t installed WPForms yet, go ahead and do that first. It only takes a minute. And if you’re not sure how to install a plugin in WordPress, you can check out this step-by-step guide for help.
Step 2: Install the Airtable Addon
Next, you’ll add the addon that powers the connection. The Airtable addon is what lets WPForms send your form entries to Airtable, and you can check the addon documentation any time you want a full reference.
From your WordPress dashboard, go to WPForms » Addons and search for the Airtable Addon.
Find the Airtable addon in the list and click Install Addon. Once it’s downloaded, click Activate to get it running on your site. You’ll see a green checkmark next to it once everything’s working properly.
Step 3: Connect Your Airtable Account to WPForms
Once the addon is active, navigate to WPForms » Settings » Integrations. Find the Airtable integration and click to expand it. Then click Add New Account.
A new window will open, asking you to grant WPForms permission to connect to your Airtable account. You can choose to give access to all bases or select specific ones. After making your selection, click Grant Access.
Back in your WPForms settings, you’ll see a green Connected status next to Airtable once the account is linked.
Step 4: Create Your WordPress Form
Now it’s time to build the actual form that will collect data for your Airtable base. From your WordPress dashboard and navigate to WPForms » Add New to create a new form.
On the Setup page, you can change the Form Name to any name of your choice. Plus, you can select a template from 2,100+ form templates. We’ll use the Simple Contact Form template to create the custom Airtable form in this example.
WPForms will now immediately load your form template and take you to the form builder screen. Think about your Airtable workflow as you add fields.
I recommend that you match your fields to the columns of the Airtable record where you want to send your form data. This way, you can easily map your form fields to Airtable columns.
So, we’ll be adding the Phone field and a Single Line Text field labeled “Organization Name” because that’s how the columns of our Airtable worksheet are set up.
You can follow our tutorial on how to create a simple contact form for detailed instructions on adding fields to any form using the drag-and-drop builder. Once you’ve added your fields, click Save to store your form.
The beauty of this setup is that every field you add here becomes a column in your Airtable base, so plan accordingly. For more ideas on effective form fields, check out our guide to creating better contact forms.
Step 5: Link Airtable to Your Form
Now you’ll connect this specific form to Airtable. In the form builder, go to Settings » Airtable, then click Add New Connection.
A popup asks you for a connection nickname, which is just for your own reference. Enter one and click OK, and the Airtable connection settings will appear.
- Select the Airtable Account you connected earlier.
- Choose the Airtable Base you want to send form entries to.
- Pick the specific Table inside that base where you want new records created.
Step 6: Map Your Fields to Airtable
Next, you’ll see a section called Custom Fields. Here, you can map each Airtable column to a field in your WPForms form.
- In the “Custom Field Name” dropdown, select the Airtable field (column).
- In the “Form Field Value” dropdown, choose the matching WPForms field.
You can click the + button to add more mappings as needed.
Now, every time someone submits the form, a new record will be created in your selected Airtable table, with the fields automatically populated.
Don’t forget to click Save once you’ve finished mapping your fields.
Step 7: (Optional) Add Conditional Logic
You can also add conditional logic to your Airtable integration to control when it runs. For example, you might only want to send entries to Airtable if the user selects a specific option in a dropdown.
To enable this, toggle on Enable Conditional Logic and set your rule.
Step 8: Embed Your Airtable Form
You can easily embed the form on a post, page, or the sidebar of your website. Let’s take a look at how to embed it into a WordPress page. First, you need to click the Embed button on the top of the form builder.
When you press the button, you’ll see a modal window giving you two embed options. In this tutorial, we’ll embed the form in a new page by clicking on the Create New Page button.
Name your box in the text box and then press the Let’s Go! button.
You’ll land in the WordPress block editor, where you can see your form in action. This is a good time to add some context around the form.
Maybe a headline explaining what visitors will get when they submit, or a brief description of your services.
When you’re ready, press the Publish button on the top to publish your page.
Now, go ahead and open this page in a new tab of your web browser. And then, fill in the form and click on the Submit button to create a test form entry.
And there you have it! You can now create custom Airtable forms in WordPress and improve your productivity with this efficient integration.
FAQs on the WordPress Airtable Integration
Connecting WordPress to Airtable is a common question among WordPress users. Here are answers to the most frequent ones about setting up the integration with WPForms.
How do I connect WPForms to Airtable?
Use the Airtable addon (available with an Elite license) to connect your WPForms account to Airtable in just a few clicks from the Integrations tab.
Do I need any third-party tools or coding experience?
Nope! The Airtable integration is built right into WPForms — no extra services required.
Can I map multiple fields between WPForms and Airtable?
Yes. You can map as many fields as needed, as long as they match the field types in Airtable.
Which plugin connects Airtable to WordPress?
WPForms is a good option to collect form entries, and you can connect it to Airtable using Zapier. There isn’t one plugin that does everything out of the box, but the WPForms + Zapier combo is simple and works well.
What if a form field doesn’t show up when I try to map it?
That usually means the WPForms field type isn’t compatible with the Airtable column type you selected. Try adjusting the field type to match.
Next, Send SMS Notifications for Forms
If you found this WPForms integration useful, we recommend checking out how to send SMS notifications from your WordPress forms. Setting SMS notifications is a great way of staying updated about new form entries as soon as they’re submitted.
Start Your Airtable Integration Now!
Ready to build your form? Get started today with the easiest WordPress form builder plugin. WPForms Pro includes lots of free templates and offers a 14-day money-back guarantee.
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