How to Install and Use the Zapier Addon With WPForms

Would you like to add more integration options to your forms? With Zapier, a connector service, you can easily connect your forms to numerous web applications to add even more functionality to WPForms.

In this tutorial, we’ll show you how to install and use the Zapier addon for WPForms.

Requirements: You will need a Pro license level or higher to access the Zapier addon.

Also, Zapier requires a secure connection. Make sure your site loads over HTTPS and has an up-to-date SSL certificate installed before you continue. If you need help, check out WPBeginner’s guide to SSL and HTTPS in WordPress.


Installing the Zapier Addon

Before you get started, be sure you’ve installed and activated WPForms and verified your license. Then go ahead and install the Zapier addon.

Once the Zapier addon is activated, go to WPForms » Settings and click on the Integrations tab.

Opening the WPForms integrations settings

Here, you’ll see Zapier listed with your available WPForms integrations. Go ahead and click on it to see more details. This is where you’ll find the Zapier API key for your site.

Zapier integration details

Be sure to keep this browser tab or window open, as you’ll need this API key in the next step.

Creating a Zap in Zapier

In Zapier, the integrations you create are called “zaps.” The next step is to create a zap that sends information from your forms to another service.

First, you’ll need to log in to your Zapier account. If you don’t have one yet, then you can sign up for free.

Note: Some integrations will require a paid account with Zapier. For more details on identifying paid integrations, please see Zapier’s documentation on premium apps.

After you’ve logged in to your account, click the Create Zap button in the upper left corner (if your browser window is small, this button may appear as a black plus (+) sign instead).

Creating a new zap in Zapier

This will open the setup page for your new zap. If you’d like to name your zap, go ahead and add a title in the upper left corner of the page.

Setting Up Your Trigger Event

Next, select WPForms as your trigger app. In the App Event search box, type “WPForms.” In the results that appear, click on WPForms.

Selecting WPForms as the trigger app in Zapier

Once you’ve selected WPForms, Zapier will display your trigger options under Trigger Event. WPForms only has one trigger option (New Form Entry). Select it from the dropdown, then click the Continue button to proceed.

Selecting New Form Entry as the trigger event in Zapier

In the next step, you’ll connect Zapier to WPForms on your website. To do this, click the Sign in to WPForms button.

Signing in to WPForms via Zapier

This will cause an overlay to appear. Here, you’ll need to add your API Key.

To find your API key, go back to the browser tab or window with your WPForms integrations settings. Then copy and paste the Zapier API key into the zap setup page.

Next, you’ll need to fill out the Website field. Be sure to enter the full URL of your website and include the trailing slash (i.e., https://example.com/).

Note: If you’re creating a zap for a site in a WordPress multisite network, you’ll need to enter the full path URL (i.e., https://sitename.com/subsite/) to create your zap.

When you’re ready, click the Yes, Continue button.

Allowing Zapier to accessing your WPForms account by providing your API key

Once your site is connected, Zapier will prompt you to choose which account to use for your zap. Select your site from the dropdown, then click Continue.

Selecting your WPForms account in Zapier

Next, select the form you’d like to use from the dropdown and click Continue again.

Selecting a form to use as the trigger in Zapier

Zapier will then give you a chance to pull in sample entries to test your connection.

Note: The form you selected in the previous step needs to have at least one entry in order for the test to work.

Click the Test Trigger button to load available entries.

Loading form entries in Zapier to test your connection

Zapier will then show you the entries it was able to pull from your form. You can select any available entry from the dropdown to view its data and make sure everything looks correct.

Zapier trigger test results

When you’re happy with the trigger test’s results, click the Continue button to proceed.

Setting Up Your Action Event

After checking your sample entries, Zapier will ask you to select an App Event for the action you want to take place in response to the trigger.

Choosing the app for your zap's action in Zapier

This app is the service you’d like to send your form entry details to. Zapier has over 3,000 apps and services available. You can find out more about the available integrations on Zapier’s site.

After selecting an app, Zapier will walk you through the steps to pass form data to your chosen service. These steps will depend on which service you integrate with.

Examples of Zapier Connections for WPForms

Since the next steps will vary depending on which integration you choose in Zapier, we aren’t able to cover all possible options in a single tutorial.

For detailed guides on our most popular Zapier integrations, please check out the articles below.

Send Uploaded Files to Web Storage Services

Send Leads to Marketing Services and CRMs

Send Entry Details to Task Lists or Team Communication Services

Send Entry Details to Invoice or Accounting Applications

Frequently Asked Questions

In this section, we’ll answer some of the most common questions about the Zapier addon.

Can I disable entry storage when using the Zapier integration with my form?

Yes, you can absolutely do this. You’ll need at least one entry for your form when setting up a zap in Zapier. Once that’s done, you can disable entry storage.

To do so, open the form for editing and go to Settings » General. Expand the Advanced section, then toggle on the Disable storing entry information in WordPress option and save your changes.

Disabling entry storage information in WordPress

That’s it! You can now connect your forms to hundreds of web services through the Zapier addon in WPForms.

Next, would you like to learn more about what you can do with WPForms entries? Be sure to check out our complete guide to entries for details on all of the available options and tools.