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10 Best “Office Closed For Holiday” Message Templates to Steal

by Shahzad Saeed on Nov 13, 2017

Looking to create an out-of-office autoreply to let your customers know you’re off on vacation? Setting an out-of-office message for holidays is essential so that you can enjoy your break without having to constantly check your inbox. Flaunt your creative side by taking inspiration from these 10 “office closed for holiday” message templates.

Creating an “Office Closed for Holiday” Message Template

out of office message template

With WPForms, you can easily set an autoreply for every WordPress form you publish on your site. Let’s take a look at how to set an auto-reply message on your WordPress forms.

The first thing you need to do is to install and activate WPForms on your site. For more details, read how to install a plugin in WordPress. Then, create your first contact form.

To set an autoreply for your form, go to Settings » Notifications and click Add New Notification.

create out of office autoreply

Give a proper name for the notification in the modal popup that appears.

notification name for out of office autoreply

Next, you need to provide the email address of the user who submits the form in the Send to Email Address field. To do that, select Show Smart Tags next to the Send to Email Address field. Then, click email from the Available Fields option.

setting office closed for holiday message template

You’ll notice a short bit of code appear in the Send to Email Address options, such as {field_id=”#”}, where # is replaced with the specific field number on your form.

After this, you can craft the message that users will receive. WPForms allows you to create a personalized message you send to your users using smart tags. Read this guide to get a complete list of smart tags that you can use with WPForms.

For instance, you can specify the name of the user who submits the form in your email by providing the right field id. To find the field id, go to the page where you’ve published the form, right-click the Name field and click Inspect.

inspect element

Next, you need to find the field id.

office closed for holiday find field id

After finding the field id, insert it in your message just like the screenshot shown below.

office closed for holiday message template

Once done, make sure to save the form.

10 Best “Office Closed For Holiday” Message Templates

1. Simple Autoreply Message #1

If you’re looking for a simple autoreply message sample for your business, you can use this template. Keep in mind that you’ll have to change the field id and the date before you save it.

Hi (specify the Name field id),

Happy holidays, and thanks for your email! I’m taking a few days off to spend time with my family and friends so I won’t be answering emails as quickly as usual. You can expect to hear back from me by (insert date).

Hope you have a great holiday!

Thanks,

2. Simple Autoreply Message #2

This is another simple “office closed for holiday” template you can use for your WordPress forms.

Hi (specify the Name field id),

Happy holidays! I am currently out of the office, with no email access. I’ll be returning on (insert date) and will get back to you as soon as I can.

Happy holidays!

3. Suggest Reading the Documentation

This is the office closed for holiday template that our support team uses. If you have an extensive documentation published on your site, you can recommend users to read the documentation while you get back to your users.

Hello !

Please note: (insert date) are company holidays for many of our employees. Because of this, there will likely be a delay in reply to your ticket, possibly until (insert return date) when most of our team returns.

In the case where you do receive an initial reply from one of our employees, their subsequent replies may be delayed.

We have received your email request and will process it soon. While we process your request, please make sure to check out our extensive list of documentation for WPForms by clicking on this link: https://example.com/docs/

Thanks!

4. Respond to Urgent Emails Only

If you’re taking a few days off and want to respond only to urgent emails, this template would be a great fit.

Hi (specify the Name field id),

I am currently out of the office and will be back to work on (insert date). If something urgent comes up, you can let me know by emailing me with the word “URGENT” in your email title and I’ll get back to you as soon as I can.

Wishing you and your family a happy holiday!

Talk to you soon,

5. Provide Your Mobile Number

This template comes handy if you don’t prefer checking your inbox during the holiday but want to provide your mobile number for urgent inquiry.

Hello!

Thank you for your message. I am currently out of the office, with no email access. I will be returning on (insert date).

If you need immediate assistance before then, you may reach me at my mobile – (Mobile Number).

Thanks!

6. Suggest Contacting Your Colleague

Rather than providing alternative contact details, you can encourage your users to reach out a colleague.

Hey (specify the Name field id)

I am currently out of office. If something urgent comes up, you can email (insert your colleague’s name and email).

Kind regards,

7. Out of Office for a Family Vacation

This is a great template to use if you’re on a family vacation.

Hey (specify the Name field id),

Thanks for your email. I’m not in the office and am on a family vacation. I assure you that all your emails will be answered as soon as I return to the office on (insert date).

Kind regards,

8. Office Closed for Thanksgiving

This is a great template to use for Thanksgiving holidays.

Hi (specify the Name field id),

Our office will remain closed until the end of this week for Thanksgiving Holidays. We assure you that all your emails will be answered as soon as we return to the office.

Happy Thanksgiving!

9. Office Closed for Christmas

Use this template for Christmas holidays.

Hi (specify the Name field id),

Our office will remain closed for Christmas. We assure you that all your emails will be answered as soon as we return to the office.

Merry Christmas!

10. Office Closed for Annual Vacation

Use this template for your annual year-end vacation.

Hi (specify the Name field id),

I am out of the office for my annual year-end vacation and will not be able to check my mail until after the New Year.

Have a Happy New Year!

That’s it!

We hope the above templates will help you craft a customized autoreply for your business.

If you enjoyed this article, you might also want to read 3 form success message ideas to boost customer happiness.

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