How to Print Your WordPress Form Submissions to PDF

Do you want to save or print a WordPress form entry in PDF? WPForms allows you to natively export a form entry as PDF for better ability to print it. In this article, we’ll show you how to export a WordPress form entry as PDF and print it without any hassle.

Why Print a WordPress Form Entry?

For many users, exporting their form entries as a PDF file allows them to save or print the file. If you export an entry as PDF, you can even attach it to an email if you want.

With WPForms, you can print a WordPress form entry with just a click. So let’s walk you through a step-by-step guide on printing a WordPress form entry.

Step 1: Create a WordPress Form

The first thing you need to do is to install and activate the WPForms plugin on your site. To get started, you can read how to install a WordPress plugin.

WPForms is the best WordPress Form Builder plugin. Get it for free!

Then, you’ll have to get a form created. WPForms allows you to create different types of forms like survey, complaint, parental consent, and almost anything you can think of.

You can also check out our tutorial on how to create a simple contact form. And make sure you’ve some entries added to your form to follow this tutorial.

Step 2: Print a Form Entry

To print a form entry, go to WPForms » Entries.

wpforms form entires

You’ll see the entries of one of your forms on this page. You can select a different form by clicking on the arrow icon present beside the existing form title.

Now, to print a form submission, you need to open the individual form entry on a separate page. You can do that by clicking on the View link.

view form entries

The individual form entry page allows you to see every detail of that particular submission. You can also perform useful actions including exporting it to CSV.

Now click on the Print option under the Actions section on the right side of your page.

individual form entry

Clicking on it will direct you to a new page where you can view the form entry without any distraction. Then, click on the Print button to print this form submission.

print WordPress form entry

In Google Chrome, you can print the form entry if your device is connected to a printer. You can also save the file as PDF if you want.

If you’re using another browser, you can use a tool like PDFCreator to print the form submission.

That’s it! We hope this article helped you to print your WordPress form submissions to PDF.

If you’re accepting payments on your site for a service, you can learn how to enable optional payment on your form.

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Comments

  1. Thanks for reading this article – I hope you found it helpful.

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    Syed Balkhi
    CEO of WPForms

  2. It would be good to have the ability to map form fields to places in pdf file. This way we could create a form that would fulfill contracts that user could download, print and send to our company.

    1. Hi José,

      I’m familiar with the type of option you’re describing, and I’ve noted that on our feature request list. Thanks for the suggestion! 🙂

    1. Hi Tomo,

      Fields with extra text (Section Dividers, Page Breaks, HTML fields) are not stored with the entry and so will not be included when an entry is printed. I agree this would be a helpful option, though, and have noted it on our feature request list for consideration down the road 🙂

  3. Ok thanks. I need to be able to print the individual sheet. There’s no way to do a batch print of all entries though? We have to go one by one?

    1. Hi G,

      Yes, that’s correct — we don’t currently have a way to print a bunch of entries all at once. I can definitely see how this could be a useful option, though, and I’ve added this to our feature request list for consideration down the road.

      If you have any additional questions, please submit a ticket — we’ll be able to reply faster from there 🙂 Thanks!

    1. Hi Caroline – We don’t currently have any way to do this, but I’ve added the idea to our feature request list for possible consideration. I’m sorry we can’t provide this option for you right now, but thanks for the suggestion! 🙂

      1. Hi, is this feature available? i am looking for this as well. and also able to print multiple result in form view

      2. Hi ng!
        Unfortunately, there is still no possibility to add the company logo to the PDF file.
        You can print out your form entries from the View Entry page, there is a Print entry button in the right sidebar. But if you want to print out multiple form entries, you will have to open them one by one and print separately.
        I apologize for any confusion!
        Have a good one 🙂

    1. Hi Simon,

      Once the user receives an email notification after they’ve submitted the form, they can print it out via their browser if they’d like.

  4. Hi all !

    It would be very helpful, when a form is submitted, to get a notification email with an attached pdf document including all fields.

    Is it something on your list?

    Thanks

    1. Hi Greg,

      We don’t have a way to do this right now, but I’ve made a note on our feature request list so we can keep it on our radar! Thanks for the suggestion 🙂

  5. I would love to see the option for users to print their forms out right before submitting the form. My client wants this and I’m trying to figure out a way for the users to have nice looking print outs like this one. 🙁

    1. Hi Trinity,

      We don’t have a way to do this right now, but I’ve made a note on our feature request list so we can keep it on our radar! Thanks for the suggestion 🙂

      1. I worked out that the sender could receive a copy of the emailed form if the entry ,{field_id=”#”} is added to the Send to Email Address field in the Settings > Notifications screen.
        Replace # with the ID number of the email field.
        Note:The leading comma is the separator for multiple email recipients.

      2. Hi John,

        I’m glad to hear you got that sorted out. If you need any assistance with anything else, please feel free to reach out.

        Thanks! 🙂

      1. Hi Will,

        We currently don’t have a way of doing this so I apologize that we don’t have quite what you’re looking for right now. That being said, I’ve forwarded this to our team as a feature request for them to consider as they plan out future updates to the plugin.

        Thanks!

    1. Hi Ali,

      We don’t have a way to do this right now, but I’ve made a note on our feature request list so we can keep it on our radar! Thanks for the suggestion 🙂

  6. What a waste of time. I would consider an upgrade, but am extremely disappointed that I did all the installation, set up a couple forms, integrated with constant contact, etc….then went to view entries and you can’t even do that trying the Lite version. Ugh.

    1. Hi Rob,

      I’m apologize for the confusion and frustration. WPForms Lite entries are not stored to your website and will only exist in the email notification that is sent when a form is submitted. Entries are, however, saved to your site when using a paid WPForms license.

      I hope this helps!

  7. Is it possible to have the form data automatically print to PDF and attach to the notification email, rather than having to do it manually for each submission?

    1. Hi Melanie,

      Unfortunately we don’t have a way to do this right now, but I’ve made a note on our feature request list so we can keep it on our radar! Thanks for the suggestion 🙂

  8. Is there a way to get the form submissions as a word document formatted and ready to copy and paste and use for a design, without the lines?

    1. Hi Karlon,

      We don’t have a way to do this right now, but I’ve made a note on our feature request list so we can keep it on our radar! Thanks for the suggestion 🙂

  9. Really wish form submissions could be automatically attached as a compact PDF. This would be such a useful feature and it looks like it’s high in demand. Please make it happen!

    1. Hi Andrew! Thanks for your message!
      We agree this will be a super helpful feature, and it is in our features list currently. However, I don’t have any information if it will be developed in the nearest future, unfortunately.
      I apologize for any confusion over this!
      Have a good one! 🙂

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