Do you want to print entries from your WordPress form to PDF? Creating a PDF copy of an entry makes it easy to save and email your form submissions.
In this article, we’ll show you how to print or archive your form entries as PDFs.
How to Print Form Entries to PDF
1. Install the WPForms Plugin
WPForms makes it easy to print any form entry to PDF. If you don’t already have WPForms, install it now. If you need help, read how to install a WordPress plugin and then jump back to this article when you’re done.
It’s important to note that you’ll need at least a Basic license to see your entries in WordPress and print or save them as PDFs. You can’t print entries with WPForms Lite.
To follow along, you’ll need to create a form if you don’t already have one set up. You can use a template like the Simple Contact Form.
Great! Now you have your form ready, let’s learn how to save your WordPress form entries to PDF.
2. View Your WordPress Form Entry
For this part of the tutorial, you’ll need at least one form entry that you can print out. If you don’t have any entries yet, you can go ahead and fill out your form with a test entry.
Next, in the WordPress dashboard, go to WPForms » Entries in the navigation menu.
Then click the form name.
Now you can see all of the entries for that form. We’re going to click View next to an entry to open it.
Now we can see the entry in full. The part we want to look at is underneath in the Actions section.
Here, you’ll find a bunch of useful links that let you:
- Print or Export the entry
- Resend the email notifications
- Mark the entry as Unread in the WordPress dashboard
- Star the entry so you can easily find it later
Go ahead and click Print.
The Print option lets you save the form entry as a PDF. We’ll show you how to do this next.
3. Print Your PDF
Great! So you’ve clicked Print on your form entry. Let’s look at the options.
First, you’ll notice that the form entry has opened up in its own tab and we can see it in a fullscreen layout.
At the top, click the link to try the Compact View.
The Compact View shows the entry with less space around it.
Compact view is really useful for printing entries to PDF if you want to compress the entry as much as possible.
Our entry is pretty short, so let’s switch back to the Normal view. Then click the Print button at the top.
Now we just need to choose the right settings in the Print dialog.
The next few screenshots show how to print a PDF in Chrome. If you use a different browser, the options will look a little different.
Here’s the print dialog with a preview of the form next to it. Did you notice how the dropdown says Save as PDF at the top?
If yours says the name of your printer, go ahead and click the Destination dropdown to change it to Save as PDF or Microsoft Print to PDF.
If you don’t see the option to save to PDF, you’ll need to check your browser documentation to find out how to enable it.
Also, did you notice that we checked Background Graphics? If you want to see the colored rows in the PDF, be sure to check this checkbox:
All done. Click Save to save the form entry as a PDF.
And that’s it! Your final PDF will look similar to this. You might have a little more space around the entry, depending on your settings.
Great! Now your form entry is in its own PDF file that you can attach to emails or save on your computer.
Next, Export Form Entries to CSV or Excel
Did you know that you can export form entries in different ways?
- Check out our tutorials on how to export form entries to CSV or how to export form entries to Excel.
- Learn how to automatically export form entries to Google Sheets.
Ready to do more with your forms? Get started today with the easiest WordPress form builder plugin. WPForms Pro includes powerful entry export options and offers a 14-day money-back guarantee.