Printing Form Entries

Would you like to print form entries submitted by users? For many, having physical copies of form entries for administrative purposes is helpful.

In this tutorial, we’ll show you how to print entries in WPForms.

Printing Form Entries

Printing Individual Entries

To access an individual entry, you’ll need to navigate to WPForms » Entries in the WordPress admin area. Then select the form you’d like to view its entries.

Select form

Next, in the Actions column, look for the View option and click on it.

View individual entry page in WPForms

This will bring you the individual entry page. In the Actions box on the right, you’ll see the Print option.

Click print button in entry

Once you’ve clicked on the Print option, you’ll be directed to a print preview page for the entry. Here you can review the entry, and if you’d like to, you can choose compact printing options. Once you’re ready, click on the Print button.

Click print button

Printing Multiple Entries

WPForms allows you to print multiple entries from the Entries preview page. To print more than one entry, tick the checkbox next to each entry you wish to add to the printout.

Select entries to print

You can select all entries by ticking the checkbox next to the Name column.

Select all entries

After that, click the Bulk actions dropdown to open additional options.

Click bulk actions

Then click Print to proceed.

Click print to proceed

You’ll be directed to the print preview page. Here, you’ll see an overview of all the entries you selected.

Preview entries before printing

You can optionally customize the entries preview before printing it out. When you’re ready, click the Print button to print your entries.

Print selected entries

When printing an entry or multiple entries, you might want to make it more compact or display additional fields. To get started, click the gear icon next to the Print button. This will allow you to view more printing options.

Click gear icon

Next, we’ll show you 2 ways to make the entry more compact: hiding Empty Fields and Compact View.

Hiding Empty Fields

By default, fields that do not have user input are hidden. However, if the empty fields are showing and you’d like to hide them, you can disable the Empty Fields option.

Hide empty fields

Compact View

Another option to reduce the size of the entry is to click on the Compact View option on the right side of the page.

Compact view

This option displays the entry content in two columns, allowing you to fit more information on a single page.

Note: If you’d like to set this as your default setting for printing entries, please refer to our developer documentation for detailed guidance.

Next, we’ll show you how to maintain your form’s layout while printing entries:

Maintain Layout

If you’d like to print your form entries with the same visual layout as seen on the frontend of your site, simply enable the Maintain Layout option. For example, if you’re using the Layout field to group your fields into different columns, enabling this option will display the fields using the same layout you set up in your form.


Now, we’ll show you how to include other available options while printing entries:

HTML/Content fields

HTML fields are hidden in the print preview page by default. If you’d like to include HTML and Content fields when printing entries, simply select the HTML/Content fields option.

Turn off HTML fields in print view

Page Breaks

Page Breaks are hidden by default in the entry preview page. If you’d like to include them when printing your form entry, select the Page Breaks option.

Page Breaks

Field Description

If you added descriptions to your form fields, they’d be hidden by default from your entry preview. To include them in your entry printout, enable the Field Description option.

Field Description

Unselected Choices

By default, only the selected option in a Multiple Choice field is shown in the entry preview page. To show all options when printing entries, enable the Unselected Choices option.

Unselected Choices

Section Dividers

Section Dividers are also hidden by default in the entry preview page. To include them in your entry printout, select the Section Dividers option.

Section dividers

Once you are satisfied with how the individual entry looks on the print preview page, click the Print button to complete the process.


Note: For more advanced customization of your print styles, such as changing the colors of labels or backgrounds, be sure to check out our developer documentation for more information.

That’s it! You’ve seen how to print form entries from your WordPress admin area.

Next, would you like to save your entries as a CSV or XLSX? Be sure to check out our tutorial on how to export form entries.