How to Add Events to Google Calendar From WPForms

Managing events used to mean manually copying form submissions into Google Calendar — a repetitive task that often led to mistakes or missed details.

It was a hassle, and honestly, I started to worry if there was an easier way to keep everything organized. That’s when I found out you can automatically add events to Google Calendar directly from WPForms.

Whether you’re managing client appointments, booking events, or scheduling classes, this feature can save you tons of time. Let me show you how to set it up so you’ll never have to enter events again manually.

Add Events to Google Calendar from WPForms! 🙂

How to Add Events to Google Calendar From WPForms

Step 1: Install the WPForms Pro Plugin

First, make sure you’re running WPForms Pro (or higher) and that you’ve updated to version 1.9.7 or later — this is required for the Google Calendar Addon.

Then, from your WordPress dashboard, go to WPForms » Addons, find the Google Calendar Addon, and click Install Addon. Once installed, it will automatically activate.

Step 2: Connect WPForms to Your Google Account

Next, you’ll connect WPForms directly to your Google Calendar.

Go to WPForms » Settings » Integrations.

then click on Google Calendar. Select Continue with Google to begin the connection.

When prompted, choose the Google account you want to use and allow WPForms the necessary permissions to create and manage calendar events.

Once connected, you’ll see a green “Connected” status back in WPForms.

Step 3: Create a Form With Event Fields

Now create the form you want to use to collect event details. Go to WPForms » Add New and choose a template.

For example, I like using the Event Planner Form template because it already includes fields like Name, Email, Event Date, Start Time, and End Time.

You can customize the form by adding fields like:

• Date/Time (for start and end times)
• Paragraph Text (for event description)
• Address (for event location)
• Email (to invite guests automatically)

Be sure to save your form when you’re happy with it!

Step 4: Add a Google Calendar Connection to the Form

With your form ready, open its settings and go to Settings » Google Calendar. Click Add New Connection.

A popup will ask for a connection nickname. This is just for your own reference (e.g., “Client Appointments”). Enter a name and click OK.

Step 5: Configure Event Details

Now it’s time to map your form fields to Google Calendar event fields.

• Title: Use a static name (like “New Appointment”) or insert a smart tag from your form, such as {Name}.
• Description: Map this to a Paragraph Text field to capture details.
• Location: Use an Address field or add text like “Online.”
• Guests: Choose the Email field from your form to automatically invite attendees.
• Start/End Date & Time: Map these to your Date/Time fields.
• Duration: Pick a set duration (like 30 minutes) or let users define an end time.
• Repeat: Choose if the event should repeat daily, weekly, or monthly.

This flexibility means your Google Calendar event will match exactly what users submit in your form.

Step 6: Set Permissions and Conditional Logic (Optional)

In the Permissions section, you can decide what guests are allowed to do:

• View the guest list
• Invite others
• Modify the event

You can also enable Conditional Logic so events are only created under certain conditions.

For example, you might only want to add events if someone selects “Confirmed” from a dropdown.

That’s it!

Your WPForms entries will now automatically become Google Calendar events. Happy Planning!

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FAQs — How to Add Events to Google Calendar From WPForms

Can I invite people automatically to events?

Yes. Just map the Email field in your form to the Guests field in the addon, and they’ll receive a Google Calendar invite.

Can I create recurring events?

Yes. The addon includes options for daily, weekly, or monthly repeats.

Can I limit who sees or edits the events?

Yes. The Permissions settings let you choose whether guests can see the guest list, invite others, or edit the event

Can I limit who sees or edits the events?

Yes. The Permissions settings let you choose whether guests can see the guest list, invite others, or edit the event

Can I control which events are added?

Yes. You can enable conditional logic so only certain submissions create events (for example, only if a checkbox is selected)

Next, Connect Your Forms to Google Drive

This blog post showed you how to easily connect your forms to Google Calendar to automatically plan events. Did you know that you can also connect directly to Google Drive?

And you can even upload files! Take a look at our next Google-related tutorial to learn how to upload files to Google Drive form a WordPress form.

Ready to build your form? Get started today with the easiest WordPress form builder plugin. WPForms Pro includes lots of free templates and offers a 14-day money-back guarantee.

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