how to limit form entries in wpforms

How to Limit Form Entries in WPForms [Step by Step]

Do you want to learn how to limit form entries in WPForms?

Capping or limiting form entries can be extremely useful. For example, if you’re running an online contest, you can limit the number of entries.

So in this article, we’ll show you how to limit the number of entries on any WordPress form using WPForms.

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Here’s a table of contents if you want to jump ahead:

  1. Install the WPForms Plugin
  2. Install and Activate the Form Locker Addon
  3. Create a New WordPress Form
  4. Limit the Total Number of Entries
  5. Limit Form Entries by User IP or Email Address
  6. Limit Form Entries by Requiring Unique Answers

Why Limit Form Submissions?

There can be many instances where you might want to limit your form submissions or prevent multiple form entries. For example:

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  • You’re hosting an event with a limited number of people who can attend, so you want to restrict the number of times your event registration form can be submitted.
  • You have an employee feedback form and you want to make sure each employee can only submit it once.

Let’s move on and take a look at how WPForms can limit entries easily.

How to Limit the Number of WPForms Form Entries

Follow these step-by-step instructions to limit your WPForms form entries.

Step 1: Install the WPForms Plugin

The first thing you’ll need to do is install and activate the WPForms plugin. If you’re new to WordPress, here’s a detailed guide on how to install a plugin in WordPress.

To limit the form entries in WPForms, you need to activate WPForms Pro or a  higher package on your WordPress site.

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Next, you’ll need to install and activate the Form Locker addon.

Step 2: Install and Activate the Form Locker Addon

To activate the addon, head over to your WordPress dashboard and click on WPForms » Addons.

WPForms addons

In the search bar, type Form Locker and press the Install Addon button.

install the form locker addon

Once you’ve installed Form Locker successfully, you’ll need to create a new form with WPForms.

Step 3: Create a New WordPress Form

To create a new form, click WPForms » Add New in your WordPress dashboard.

add new form

Clicking this will redirect you to the form setup screen of WPForms. Here you can add a name to your form and select the form template you want to use.

wpforms template library

WPForms offers 300+ pre-built form templates, including:

  • Contest entry form template
  • Entry upload form template
  • Contest registration form template
  • Competition registration form template
  • Raffle entry form template
  • And many more.

For our tutorial, we’ll choose the Contest Entry Form template.

Here’s our form:

Contest entry form

You can add additional fields to your form by dragging them from the left-hand panel to the right-hand panel.

Then, click on the field to make any changes. You can also click on a form field and drag it to rearrange the order on your WordPress form.

When your form looks the way you want it to, click Save.

Step 4: Limit the Total Number of Entries

Once your form is customized and saved, go to Settings » Form Locker in the Form Editor.

form locker settings

This will bring up the different settings you can configure for the Form Locker addon.

Form locker settings

Here’s a quick overview of what these options mean:

  • Form Verification: As the user for a password, their email address, or their age
  • Form Scheduling: Open and close submissions on specific dates
  • Form Restrictions: Allows only logged-in users to access the form.
  • Entry Limits & Restrictions: Limit the number of form entries by user, or set a cap for the maximum entries you’ll accept.

Under the Entry Limits & Restrictions feature, go ahead and turn on the Enable total entry limit option.

toggle on form locker entry limit

When you do this, you’ll see a few settings to configure:

form locker entry limit settings

  • Limit: the maximum number of form entries you’ll allow for your form.
  • Closed Message: the message will display to site visitors trying to submit your form after the entry limit has been reached.

Here’s an example of what our contest entry form looks like when we’ve limited the number of form entries to 100:

form locker entry limit settings

This is how you can limit the total number of entries for a form on your website.

Next, we’ll see how you can limit the form submissions by email and IP address of a single user.

Step 5: Limit Form Entries by User IP or Email Address

To limit the form entries by user IP or email address, toggle on the Enable user entry limit option.

Limit Form Entries by User IP or Email Address

This will open more setting options to configure:

Limit Form Entries by User IP or Email Address

You’ll see options to restrict form entries by IP address and email address. Check the options you want to use to limit entries.

check options to limit entries by ip and email address

Selecting the option Restrict by email address will require you to specify which field in your form contains the user’s email.

Go ahead and select the name of the email field from the dropdown.

store user email in email form field

Next, in the Limit field, you can define the maximum number of form entries you’ll allow for your form.

Then, from the dropdown, you can select whether your limit is applicable for per day, per week, per month, or per year.

limit form entries by number

Finally, enter the message you want to display to users who reach the entry limit. You can showcase a customized message and even insert a link to redirect your visitors to other pages of your website.

display message for form entry limit

Once you’re done with the entry limit settings of the Form Locker addon, click Save.

Step 6: Limit Form Entries by Requiring Unique Answers

If you want to prevent the same user from submitting more than one form entry, you can require unique values for certain form fields.

For instance, you can require unique answers for the following field types:

  • Single line text
  • Name
  • Email
  • Website / URL
  • Password
  • Phone

To enable this feature, go to your contest entry form and click on the field you want to require unique answers on. Then, scroll down to Advanced Options and click the checkbox labeled Require unique answer.

unique answer feature to limit form entries

Now, any time someone tries to submit a form on your site that has already been submitted, they’ll see the message “The value must be unique.”

unique value example

And there you have it! Now you know the easy way to limit the number of form submissions on your WordPress website.

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Next, Save Entries From WPForms to Google Sheets

We hope this guide helped you learn how to limit your form entries by IP address, email, and unique answers.

Next, you might be interested in learning how to save your form entries to Google sheets without writing a single line of code.

So, what are you waiting for? Get started with the most powerful WordPress forms plugin today. WPForms offers tons of pre-built beautiful form templates and exciting features to create powerful online forms.

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