Adding a Date and Time Stamp to Entries

Would you like to add a date and time stamp to your WordPress forms? Keeping track of when entries are submitted can help you get a better understanding of when your forms are most active.

In this tutorial, we’ll show you how to add a date and time stamp in WPForms.


Checking Built-In Date and Time Stamps

There are several built-in ways that WPForms keeps track of when entries are submitted: within your Entries Overview page, within each of your individual entries, and through exporting entries. We’ll go over each of these options below:

Entries Overview

By default, every entry in your Entries Overview will save the date and time it was submitted.

To view this information, first navigate to WPForms » Entries. Then, click on the name of the form you’d like to view entry data for.

Entries-overview

Once you’ve opened this up, you’ll be able to see the submission date and time for every submission:

Date time stamp in entry overview

Individual Entries

By default, each individual entry will store the date and time that it was submitted.

You can view the data for an individual entry by clicking the View button from the entry overview.

View Individual Entry in WPforms

From there, you can view a submission’s date and time data in the Entry Details box.

Individual Entry Date Time Stamp

Exporting Entries

You can also include a date stamp when exporting your entries.

After selecting which form’s entries you’d like to export, you can add entry date information under the Additional Information section.

Export Entries with Entry Date

Adding Additional Date and Time Stamps

You can add additional date and time stamps through the use of a Hidden Field, or by configuring the form notification settings. We’ll go over each of these options below:

Hidden Field

Using a Hidden Field is a quick and easy way to capture the date an entry was submitted. To do this, you’ll first need to add a Hidden Field to your form. Then, click on the field to open up its settings.

Add a Hidden Field

Then, next to the Default Value field, click on Show Smart Tags.

Click show smart tags

This will open up a list of possible Smart Tags you can add to this field. Select the Date Smart Tag to add it to your Hidden Field.

Hidden field date smart tag

The Date Smart Tag will now appear in the Default Value field in the following format: {date format="m/d/Y"}.

Default date value for hidden field

If you’d like to also include a time stamp, you can change the {date format="m/d/Y"} Smart Tag to the following format: {date format="m/d/Y h:i:s A"}.

Note: If you’d like to, you can use PHP parameters for alternative date and time formats.

Default date time value for hidden field

Once you’ve added this, you can view the submission date and time information in your entries area. This information is also included in your email notifications by default.

Note: If you were already using the form on your site before adding the Hidden Field, only future entries will include date information in the Hidden Field.

Notification Settings

You can also add a date stamp directly into your email notifications. To set this up, click on the Show Smart Tags option above the message body.

Show smart tags in email notifications

Then, click the Date Smart Tag to add it to your email notification.

Select date smart tag

Once you’ve added it to the email notification, you’ll see the {date format="m/d/Y"} Smart Tag next to {all_fields}.

Date format in email notification

Here’s an example of how your email notification might look with the Date Smart Tag added:

Email notification with date stamp

That’s it! We hope this helped to familiarize you with some of the ways to add a date and time stamp to WPForms.

Next, would you like to export your forms from your current site and import them to another? Be sure to check out our guide on importing and exporting your WordPress forms.