Searching and Filtering Form Entries

Would you like to quickly locate certain entries for your forms? With the search and filter tools in WPForms, you can easily find entries that match the criteria you’re looking for.

In this tutorial, we’ll show you how to search and filter entries in WPForms.

Searching for Keywords

Before we get started, be sure to create a form and collect some entries.

Then, you can view your form entries by going to WPForms » Entries. To view the entries of a specific form, click on that form’s name.

Entries Overview

This will take you to the Entries page for that specific form.


Once you’re on the Entries page that you’d like to search, you’ll need to locate the search bar.

WPForms entry search bar

Within the search bar, the following options can be used to set your search requirements:

  • Form fields: You can select a specific field from this form if you’d like.
  • Advanced Options: There are four advanced options you can choose to further refine your search results. We’ll go over each of the options below:
    • Entry ID: Search through entries based on the entry’s ID number.
    • Entry Notes: Select this option to search entries by the entry notes that have optionally been added after form submission.
    • IP Address: Allows you to search for entries by the IP address of the user that submitted your form.
    • User Agent: Search entries by the browser, operating system, or device type of the user that submitted your form.
    • Payment Details: This option allows you to search entries by the payment details such as the price, transaction ID, or payment gateway.
  • Operator: Options include contains, does not contain, is, and is not.
  • Keyword: The specific term(s) you’d like to search for.

For our example, we’ll search for any entries where the Name field contains the term Sullie.

Entry search example

When the search is complete, you’ll see a summary of the search results near the top of the page.

Entry search results

Searching by Payment Details

If you’re using one of our payment addons, you’ll be able to search entries based on the transaction details from the payment gateway.

To search by payment gateway, you’ll need to enter the name of the payment gateway in the Keyword field as a single word.

Note: If the payment gateway contains more than one word, such as or PayPal Standard, use an underscore to separate additional words.

For this example, we’ll search for entries where the Payment Details field contains authorize_net as the payment gateway.

Search by payment details

You’ll see a summary of results that use the payment gateway when the search is complete.

Found entries for payment details

You can also search entries by the total amount the user paid. For this example, we’ll search for entries where the Payment Details field contains 50 as the total amount.

Search by total amount

Note: When searching by total amount, you don’t need to enter the currency in the Keyword field. If you add a currency to the amount, it’ll return 0 entries.

Filtering by Date

On the Entries page, you can also choose to only display entries collected within a specific date range. To select your date range, you’ll first need to click on the Select a date range field.

Select a date range

Next, simply select two dates in the datepicker calendar and click the Filter button.

Click filter button

Note: It’s also possible to simultaneously search and filter entries by date. If you’d like to give this a try, just search for a keyword and then select a date range filter.

If you’d like to easily clear the search and filter results, then simply click the “X” icon. This will display the full entries list.

Clear search and filter results

Alternatively, you can click All Entries to clear the results.

Clear search or filter

That’s it! You can now search your form entries for keywords or filter by date range.

Next, would you like to learn about all of the other options available for entries? Be sure to check out our guide to form entries for all the details.