Importing Form Entries

Would you like to bring submission data from another form plugin or a CSV file into your WPForms forms? The Entry Importer lets you import entries directly from supported source plugins or upload a file, then map each source field to a WPForms field before importing.

This tutorial will show you how to import form entries in WPForms.

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Before you dive into the tutorial below, be sure you’ve installed WPForms and have verified your license key.

Accessing the Entry Importer

To begin, go to WPForms » Tools from your WordPress dashboard, then click the Import Entries subtab.

From here, you can bring entries into WPForms in two ways:

• From a File: Upload a CSV file exported from any system and map its columns to WPForms fields.
• From an Installed Plugin: Import entries directly from another form plugin already installed on your site (WPForms, Gravity Forms, Ninja Forms, or Contact Form 7 via Flamingo).

Importing Entries From Another Form Plugin

If your entries are stored in another form plugin on the same WordPress site, select From an Installed Plugin. The Entry Importer automatically detects supported plugins on your site.

Use the plugin dropdown to pick your source plugin (WPForms, Gravity Forms, Ninja Forms, or Contact Form 7). Once selected, choose:

• Source Form: the form whose entries you want to import
• Destination Form: the WPForms form that will receive the entries

Click Continue once both are set.

Next, you’ll need to map each source field to a WPForms field. See the Mapping Source Fields to WPForms Fields section for the next step.

Importing Entries From a CSV File

To import entries from a CSV file exported from a CRM, spreadsheet, or another system, select From a File. The CSV must include column headers in the first row.

Click Choose a File to upload your CSV. The maximum supported file size is 300 MB. Then, use the Destination Form dropdown to pick the WPForms form that will receive the entries.

Once your file is uploaded and a destination form is selected, click the Continue button.

Mapping Source Fields to WPForms Fields

Once you’ve selected your source and destination, the Field Mapping section appears further down the page. It pairs Source Field entries from your CSV or from another plugin with Destination Field entries from your WPForms form.

The Entry Importer auto-matches source fields to destination fields based on similar labels. For example, a source field labeled Email maps to the WPForms Email field automatically. Mapped rows display in white, and unmapped rows are highlighted yellow so you can spot which ones still need attention.

To adjust a mapping, click any Source Field dropdown and choose a different source. To skip a destination field, leave its source dropdown on the — Select a Field — placeholder. Skipped fields stay empty for every imported entry.

Running the Import

Once your field mapping is complete, a confirmation message appears above the Import Entries button showing how many entries you’re about to import and where they’re going. For plugin imports, the message also names the source form and plugin.

Review it as a final check, then click Import Entries to start.

Large files are processed in chunks, so imports of thousands of entries complete reliably without timeouts. You can leave the page open while the import runs.

When the import finishes, an Import Complete modal appears summarizing the results. It shows three counts (total entries, imported entries, and entries with issues) and names the destination form, for example “14 entries were imported to Registration Form”.

From the modal, click View Imported Entries to open the destination form’s Entries page, or Start New Import to return to the Entry Importer and run another import.

Frequently Asked Questions

Below, we’ve answered some of the top questions about using the Entry Importer.