How to Export WordPress Form Entries to Excel

Need to get your form entries out of WordPress and into Excel? Exporting your form data makes it much easier to organize information, share it with others, or do simple reporting.

I’ve helped clients do this countless times, especially when they need to work with their form data outside WordPress. Some wanted to send reports to their team, and others preferred managing everything in spreadsheets.

If you’re looking to achieve something similar, I’ll walk you through the exact steps to get your WordPress form entries to Excel. It’s simple, quick, and something you can do even if you’re not very familiar with technical processes.

Export WordPress Form Entries to Excel! 🙂

How to Export a WordPress Form to Excel

To export your WordPress form entries into an XLSX file for Excel, you can rely on the functionality available in WPForms. Follow these simple steps to get started.

Step 1: Install the WPForms Plugin

Before you can export your form entries to Excel, you’ll need to have a form that receives entries. So, first, it’s important to install and activate the WPForms plugin.

Bear in mind though that to export entries to Excel, you’ll need the WPForms Basic license or higher. You won’t be able to do this with the free version of the plugin.

After buying the plugin, click the download link in your WPForms account. You’ll just need to download the zip file to your computer.

Then, in the WordPress admin area, navigate to Plugins » Add New. Upload the zip file to complete the installation.

If you need more help getting WPForms installed, here’s a step-by-step guide to installing the plugin in WordPress that will help walk you through the setup.

Upgrade to WPForms Pro Now! 🙂

Step 2: Create Your WordPress Form

Next up, you’ll need to create a form and publish it on your site. Once it’s live, you’ll be able to start collecting entries so that you have some to export.

To do that, check out how to create a simple contact form. This tutorial will show you how to publish a contact form on a WordPress page in less than 5 minutes.

And don’t worry, you don’t need to know how to code. The drag-and-drop builder makes it very simple to add, remove, and rearrange fields. You can also pick a template to kick off the form creation process.

Now once your form is complete, use the Embed button to embed it onto a new or existing page. You can also publish your form in the sidebar if you’d like.

Now, we’ll just need to wait until we have a few entries in WordPress. You can go ahead and submit a few test entries so that you can move forward with this tutorial, or wait for a few visitors to fill out your form.

Step 3: Export Form Entries to Excel

To get started exporting your form entries to Excel, head to your WordPress dashboard and click on WPForms » Entries. Here, you’ll see a list of all the forms on your site, along with their entry counts.

Next, scroll down and hover over the form you want to export entries from into Excel and click on the Entries link.

This will take you to the Entries page for that specific form. To get started with the export, click on the Export All button.

On the next screen, you’ll see the name of the form in the dropdown. You’ll be able to select all the fields on your form that you want to export.

If you want to see more details on some of the advanced information you can export, check out our comprehensive documentation on how to export form entries in WPForms.

To export your form data to Excel, scroll down the page and click on the checkbox next to Export in Microsoft Excel (.xlsx).

You can even select a custom date range and Search specific form fields. When you’re ready to export your info, click on the orange Download Export File button under Export Options.

You’ll see a prompt letting you know the file was generated and then your download will start. Most browsers will save downloaded files to your computer’s Downloads folder, so you can find your file there.

That’s it! You’ve exported your form entries to an Excel file. However, don’t forget that you can also open the individual entry page for a particular submission.

Step 4: Export a Single Entry (Optional)

This might be extra helpful if you have a longer form (like a multi-step form) and just need the data from one lead.

For whatever reason you may need it, it’s super simple to export just a single form entry in WPForms.

To do this, navigate to WPForms » Entries and select the name of your form.

Next, click on View to open the entry you want to export.

On the entry page, you’ll see the Export options on the right-hand side. Click on Export (XLSX). The download should start right away as soon as you click on that button.

And now you’ve successfully exported a single form entry to XLSX so that you can open it in Excel. Simply open your downloaded file and if Excel is the default program for that file type, it will open your data.

Bonus Tip: Sync Your WordPress Form with a Spreadsheet

If you don’t want to keep exporting files every time someone submits a form, there’s a smarter way to handle things. With the WPForms Google Sheets addon, you can send form entries straight to a spreadsheet the moment they’re submitted.

Once you’ve installed and activated the Google Sheets addon, you can link any form to a sheet. Just go to the form’s settings, connect your Google account, and pick the spreadsheet you want to use. After that, every new entry lands right in your sheet like clockwork.

Export WordPress Form Entries to Sheets! 🙂

FAQs on How to Export WordPress Form Entries to Excel

Exporting WordPress form entries to excel is a popular topic of interest among our readers. Here are answers to some common queries about it:

How do I export WordPress contact forms to CSV?

You can export WPForms entries to a CSV file by going to the Entries section in your WordPress dashboard. Select the form you want, filter the entries if needed, and click the Export button to download a CSV file.

How to download WordPress form entries?

To download form entries, go to the WPForms Entries page, choose the form you want, and export the data. If you’re using the free version of WPForms, you can view entries directly from your inbox.

How do I get WordPress form data?

WPForms stores form data in your WordPress dashboard under the Entries section.

To view the data, log in to your dashboard, click on WPForms, and select Entries for the specific form. The data is stored securely and can be exported if needed.

How to automatically send entries to a spreadsheet?

It’s easy to do. You can use the WPForms Google Sheets addon to automatically add new form entries to Google Sheets with only a few steps.

To get started connecting Google Sheets with WPForms, check out our guide on how to save contact form entries from WordPress to Google Sheets.

Well, that does just about does it, folks. We hope this post helped you learn how easy it is to export your WordPress forms to Excel.

How do I export WPForms entries to Excel?

To export your WPForms entries, go to WPForms » Entries in your WordPress dashboard. Pick the form you want, click on the Export All option, and choose .XLSX format. Once you download the file, you can open it in Excel and view your data.

Can I export WordPress form data to Excel for free?

If you want to export WordPress form data to Excel with WPForms, you will need a premium license. This will also give you access to a ton of other useful features like file uploads, custom CAPTCHA, and more.

How to automatically export form entries to Excel in WordPress?

You can use the WPForms Google Sheets addon to send form entries directly to a spreadsheet. Once it’s connected, every new entry shows up in your sheet right away. No need to export manually.

Next, Export Your Web Forms to WPForms

Still using Contact Form 7? You can easily export your forms from the Contact Form 7 plugin and use them with WPForms. If you need to move your form entries to a different site, you can learn how to import form entries to another site in WordPress.

WPForms includes tons of built-in features and capabilities in the core plugin lacking in other form builders like Contact Form 7. For instance, converting your form entries to PDF in WordPress is a breeze using WPForms.

Create Your WordPress Form Now

Ready to build your form? Get started today with the easiest WordPress form builder plugin. WPForms Pro includes lots of free templates and offers a 14-day money-back guarantee.

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