Ensuring financial accountability and transparency is crucial in the fast-paced corporate environment. WPForms introduces the Expense Approval Form Template to facilitate the expense approval process, ensuring clarity and efficiency.
The template uses the Save and Resume addon and the Signatures addon, exclusive to WPForms Pro users and above. A requestor can fill out the form, save it, and then share a resume link to the approver to provide their authentication for the expenses.
Utilizing the Expense Approval Form Template
The Expense Approval Form Template is a game-changer for companies looking to keep a transparent spending record and wanting a streamlined approval method. The approval procedure is thorough and quick since it is organized to record all the crucial facts.
The form first identifies the individual initiating the expense. This section is designed to record the requestor’s full name, department, position, contact number, and email address. Such comprehensive data ensures that every expense can be traced back to a specific individual, fostering accountability.
This next section is where the specifics of the expense are detailed. The purpose of the expense is clearly stated, ensuring that every financial outlay aligns with organizational goals. The expense breakdown table is a meticulous feature, allowing for itemized entries for maximum transparency.
Each entry can detail the item or service, provide a description, and state the actual cost. An auto-calculating feature sums up the total expenses, eliminating manual errors. To further ensure authenticity, the requestor’s signature and the date of the request are captured, making the submission both personal and time-stamped.
The decision-makers enter the picture in the last segment. The approver’s name, position, contact details, and email address are recorded to clarify who has the final say on each expense. A dedicated space for the approver’s comments allows for feedback, concluding with the approver’s signature and the approval date.
How to Create an Expense Approval Form
With WPForms, you can start managing expense approvals through your website in just a few steps:
- Install the Save and Resume and Signature addons
- Select the Expense Approval Form template
- Customize your expense approval form
- Configure your form’s settings
- Embed your form on your website
For help installing the Save and Resume addon and installing the Signature addon, make sure you check out our documentation.
Once you’ve loaded the Expense Approval Form template in the form builder, you can add, remove, or edit fields to make it perfect for your business. For example, if you have set items for which employees can make requests, you can replace the Single Item fields with Dropdown Item fields and add your available options.
After you’re done making your customizations, you can head over to the Settings tab to create your email notifications and confirmation message. These are perfect for letting employees know their expense approval form has been submitted and when it has been approved.
Finally, add your expense approval form to your website with the WPForms block. You can select your form from the dropdown to add it to any post, page, or widget area.
Sign Up with WPForms Today!
Join WPForms today to take advantage of the Expense Approval Form template’s Save and Resume capability and ensure that every dollar spent is justified, approved, and aligned with your organization’s goals.
