Looking for ways to speed up your hiring process with an easy-to-use Employment Application Form Template? Some industries and roles need formal applications where candidates manually enter their complete work history, education, and references into structured fields.
This is where WPForms comes in! Here is a customizable template that makes it easy to collect applicant information for employment opportunities. It ensures every applicant provides the same information in the same way, which makes fair comparison easier and helps with equal opportunity compliance.
Exploring the Employment Application Form Template
- Personal Information: Full name, phone, email, date of birth, and complete address. Standard contact details and identity verification.
- Employment and Education: Current organization, job title, employment start date, responsibilities and achievements, reason for leaving, degree/diploma, school name, professional certifications, and relevant training.
- File Uploads: Resume/CV and cover letter attachments. Even though candidates enter their history manually, you still get their formatted resume for reference.
- Availability and Preferences: Desired position, preferred work schedule, availability to start, and salary expectations. Helps match candidates to appropriate openings.
- References: Two reference slots with name, relationship, and contact information for each.
- Consent and Legal: Authorization to work, background check consent, felony disclosure, terms and conditions agreement, electronic signature field, and application date.
Customizing the Employment Application Form Template
- Remove unnecessary sections to keep the form manageable. If you don’t check backgrounds, delete those questions. If references come later in your process, remove that section.
- Add industry-specific requirements. Healthcare needs license numbers and certifications. Retail wants shift availability details. Food service requires food handler permits.
- Include screening questions early in the form. Required certifications, minimum education levels, or specific experience help you focus on qualified candidates.
- Adjust the signature language to match your company policies and local employment laws. Work with your legal team or HR consultant to get this right.
- Change reference requirements based on what you need. Some companies want three references, others handle this differently.
Legal Considerations You Should Think About
Employment applications have legal implications. Certain questions are prohibited by law, and required disclosures vary by location. Consider having your legal team or HR consultant review your form before using it for actual hiring.
- Questions to avoid in most jurisdictions: Age beyond “Are you over 18?”, marital or family status, religion, national origin, and disability questions not directly related to job requirements.
- Required disclosures vary. Some states need specific language about background checks or at-will employment. Check your local requirements before publishing.
- Data retention matters. Keep applications on file as long as required by law, then delete them. Some jurisdictions require keeping all applications for a certain period.
Managing Applications
Applications appear in your WordPress dashboard where you can review and compare them. Export to CSV for sharing with hiring managers or importing into HR software.
Set up email notifications to alert the right people when applications arrive. Route applications to different managers based on the position selected.
Send confirmation emails acknowledging receipt and explaining your hiring timeline so candidates know what to expect and don’t end up being left in the wind.
Start Accepting Applications!
Sign up with WPForms today to access our Employment Application Form template and streamline your hiring process. With our user-friendly interface and customizable fields, you can easily collect the information you need to make informed hiring decisions.
