How to Create an Emergency Contact Information Form in WordPress

How to Create an Emergency Contact Information Form in WordPress

Looking for how to create an emergency contact information form in WordPress? Adding an emergency contact form to your website can help you gather, store, and access important information about people.

In this article, we’ll show you a simple way to create an emergency contact information form in WordPress with WPForms.

Do I Need an Emergency Contact Form?

Emergencies do happen.

And, it’s important to collect emergency contact information from people for a lot of reasons. Here are some popular uses of emergency contact information forms on websites:

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  • Employees. An employee of yours could fill out an employee emergency contact form for your records.
  • Clients. Your client can provide a family emergency contact form for you to access if you need to reach someone related to your client.
  • Tenants. If a property you manage has an emergency, you’ll want to be able to get a hold of your tenant’s contacts.
  • Parents. A Girl Scout troop or a business that works with children would need an emergency contact information form filled out by parents for their child.

If you’re trying to figure out how to request emergency contact information from employees, creating an emergency contact form in WordPress is a perfect and easy way to start.

Take a peek at our Emergency Contact Form Demo to see it in action.

How Do I Create a Contact Form in WordPress?

Using WPForms is the easiest way to create a contact form in WordPress.

Plus, WPForms comes with the Form Templates Pack Addon that lets you choose from 100+ form templates, including an emergency contact information form.

Before you create your emergency contact information form, you’ll need to install and activate the WPForms plugin.

How to Create an Emergency Contact Information Form in WordPress

Now that you’ve activated the WPForms plugin, here’s exactly how to create an emergency contact information form in WordPress:

Step 1: Create an Emergency Contact Form

The first thing you’ll need to do to set up your emergency contact information form is install and activate the Form Templates Pack Addon.

To do this, go to WPForms » Addon and select the Activate button on the Form Templates Pack Addon.

activate-form-templates-pack-addon-to-create-an-emergency-contact-form-in-wordpress

Next, create a new form.

To do that, go to WPForms » Add New and give your form a name. Then, scroll down to the section labeled Additional Templates and type “Emergency Contact Form” into the search bar. Select the Emergency Contact Form template to create your form.

emergency-contact-information-form-in-wordpress-template

Once the pre-built emergency contact information form loads, most of the work is already done for you. You’ll find these fields already in your form:

User’s Information:

  • Name
  • Address
  • Date of Birth
  • Email
  • Phone
  • Primary Care Provider

Emergency Contact Information:

  • Name
  • Address
  • Home Phone
  • Work Phone
  • Cell Phone
  • Relationship

emergency-contact-information-in-wordpress

You can add more fields to your form by dragging them from the left hand panel to the right hand panel.

Then, simply click on the field in the right hand panel to make any necessary changes to it.

For instance, if you want people to upload an image of themselves to be stored with their emergency contact information, you can add the File Upload form field.

add-file-upload-field

You can also click on a field and drag it to rearrange the order on your emergency contact information form, so it looks exactly the way you want.

Once your emergency contact information form looks the way you want, click Save.

how-to-save-emergency-contact-information-in-wordpress

Yikes…Are you guilty of any of these? Be sure to check out our list of the biggest complaints about contact forms from site visitors.

Step 2: Edit Your Emergency Contact Form Settings

To begin, go to Settings » General.

general-settings-emergency-contact-form

In this area, you can configure:

  • Form Name. Rename your form.
  • Form Description. Describe your form.
  • Submit Button Text. Edit what the submit button says.
  • Spam PreventionEnable the anti-spam honeypot feature to prevent spam form submissions and keep your website secure. This feature is automatically enabled on all WordPress forms. If you decide to use another form of spam prevention, you can either deselect this or continue using this feature with other spam prevention tools such as reCAPTCHA.
  • Enable Dynamic Fields. Autofill certain form fields by setting up dynamic fields population.
  • GDPR Enhancements. You can disable the storing of entry information and user details, such as IP addresses and user agents, in an effort to comply with GDPR requirements.

Once everything is set up the way you want it, click Save.

Step 3: Configure Your Form Notifications

Notifications are an excellent way to automatically send an email out whenever someone completes an emergency contact information form on your website.

WPForms-Notifications-Settings

Actually, unless you disable this feature, whenever someone submits to a form on your site, you’ll get a notification.

If you use smart tags, you can also send a notification to the person who submitted the emergency contact information form, letting them know you received it and any next steps if needed. This lets people know that their submission has gone through.

If you’d like more details on this step, read our guide on how to set up form notifications.

Also, you can send more than just one notification out. For example, you could set up notifications to be sent to yourself, the person who submitted the form, and to someone else on your team.

For help doing this, check out our step by step tutorial on how to send multiple form notifications in WordPress forms.

Lastly, to keep your branding consistent, you may want to take a look at our tutorial on adding a custom header to your email template.

branded-email-notifications

On top of being a great branding tool, using your logo on your form notifications is a great way to build trust with your website visitors through your forms!

Step 4: Configure Your Form Confirmations

Form confirmations are a fantastic way to let users know their information was submitted while also taking action on next steps.

You can choose between 3 different confirmation types:

  1. Message. This is the default confirmation type in WPForms. When someone submits an emergency contact information form, a simple message confirmation will appear letting them know their form was processed.
  2. Show Page. This confirmation type will take site visitors to a specific web page on your site. For example, a thank you page. For help doing this, check out our tutorial on redirecting users after a WordPress form submit.
  3. Go to URL (Redirect). This option is used when you want to send site visitors to a different website, such as an affiliate product’s referral page.

Once you have your emergency contact information form customized to your liking, head over to Settings » Confirmation.

emergency-contact-information-form-notification-settings

Next, customize your confirmation message to say exactly what you’d like visitors to see after they submit to your emergency contact form.

Also, if you want to display different confirmation messages to site visitors based on their behavior, be sure to read up on how to create conditional form confirmations.

Step 5: Set Your Emergency Contact Form Access

One of the many helpful features included with WPForms is the Form Locker Addon. This lets you configure things like form permissions and access.

To adjust these settings, go to Settings » Form Locker.

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Click Yes, Install and Activate if prompted. This will only appear if you have not previously used the Form Locker Addon.

install-and-activate-wpforms-form-locker

Next, click Yes, Save and Refresh.

activate-form-locker-wpforms

In the Form Locker settings, you’ll see 4 different options:

  1. Enable password protection so only those with the password, such as your customers, can fill out your form
  2. Schedule start and end dates for your emergency contact information form
  3. Limit the number of form entries you’ll accept
  4. Allow only those who have logged into your website to submit an emergency contact information form

You may not use all of these settings on the same form. However, if you’re trying to build spam-free WordPress contact forms, using a password to protect your emergency contact information form is a smart choice.

To learn more, be sure to check out our tutorial on how to install and use the Form Locker Addon in WPForms.

Step 6: Add Your Form to Your Site

After you’ve created your emergency contact information form and customized all the settings the way you want them, the final step is to add your form to your website.

WPForms lets you add your forms to multiple locations on your site, including your pages, blog posts, and even sidebar widgets.

Let’s take a look at the most common placement option: page / post embedding.

To begin, create a new page or post in WordPress. Then, click inside the first block (the blank area below your page title) and click on the Add WPForms icon.

how-to-add-an-emergency-contact-information-form-to-wordpress

The handy WPForms widget will appear inside of your block. Click on the WPForms dropdown that appears and pick which form from the ones you’ve already created that you want to insert into your page or post.

Select your Emergency Contact form.

how to request emergency contact information from employees

Then, publish your page or post so your emergency contact information form will appear on your site.

publish-emergency-contact-form-on-wordpress

That’s it! You now know how to create an emergency contact information form in WordPress.

If you want to see some online form statistics that can help you make better business decisions with your website, be sure to check out these amazing online form statistics and facts.

So, what are you waiting for? Get started with the most powerful WordPress forms plugin today.

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Comments

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