When a staff member is taken ill or hurt at work, you need to know who to call, and you need a number that still works. Emergency contact details collected on someone’s first day go out of date fast.
This Staff Emergency Contact Form Template gives your team one link to add or update their emergency contacts. Each entry includes their job title and department, so HR or the office manager can find the right record quickly. Send it to new starters, and again once a year.
Using the Staff Emergency Contact Form Template
It suits businesses, schools, care homes, restaurants, warehouses, and any employer that keeps an employee emergency contact or next of kin record. Here’s what’s in the form:
- Staff Member Details: Name, job title, department or location, email, phone, and home address.
- Primary Emergency Contact: Name, relationship, phone, an alternative phone, and an optional email.
- Second Emergency Contact: Shown only when the staff member wants to add one.
- Confirmation: A checkbox confirming their contacts have agreed to be listed.
You’ll get an email for each submission, and the staff member gets a copy for their records. Add an employee ID or change the labels to match your organization. Rules on keeping employee data vary from place to place, so check what applies in your area and only store what you need.
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