Coordinating volunteers across multiple service sites usually breaks down in the same places: incomplete contact info, unclear availability, and no simple way to match people to the right location.
The Volunteer Signup Form Template from WPForms is built to standardize intake, collect the details coordinators actually need, and let volunteers choose a preferred service site using an interactive map.
Understanding the Volunteer Signup Form Template
This form collects volunteer information in a clean, structured way so you can quickly sort signups, staff shifts, and follow up with the right opportunities:
- Volunteer Name (First + Last): Captures a full name for rosters and outreach.
- Email Address + Phone Number: Supports confirmations, schedule updates, and last-minute communications.
- Home Address (Address Line 1/2, City, State, Zip): Helpful for assigning nearby sites, transportation planning, and eligibility (if service areas matter).
- Relevant Skills (Checkboxes): Pre-filters volunteers by what they can help with, including event setup / teardownm, food service / pantry support, and more.
- Preferred Service Site Location (Map Field): Lets volunteers pick where they want to serve (especially useful when you operate across several neighborhoods or campuses).
- Shift Availability (Checkboxes): Captures realistic scheduling preferences, including weekday morning/afternoon/evening options plus weekend and flexible/on-call availability.
- Additional Notes (Paragraph Text): A catch-all field for certifications, experience, accommodations, or placement preferences.
Customizing the Map Experience (Geolocation Addon + Map Field)
The template’s Map field is intentionally left “generic” so you can configure it for your organization’s locations and staffing model:
- Add one or more service sites using the location repeater (add/remove/reorder).
- Use clear location names (e.g., “Downtown Pantry,” “Northside Outreach,” “Main Office”) so volunteers understand what they’re selecting.
- Enable “Show List of Locations” to display a readable site list beneath the map.
- Turn on “Allow Location Selection” so volunteers can explicitly choose a site via radio buttons (requires 2+ locations and Show List of Locations enabled).
- Set custom markers with icon colors from the Icon Library or upload your own marker image (helpful for branding or distinguishing site types).
- Enable “Find Nearby Location” to bias results toward the volunteer’s area (useful when volunteers are choosing between multiple sites).
- Control the map UI with advanced toggles like hiding fullscreen/map type/street view or limiting interactions (for a simpler, “pick a site and go” experience).
Ready to Recruit and Place Volunteers Faster?
Use this template to reduce manual back-and-forth, route volunteers to the right service site, and capture scheduling details upfront. Get WPForms Pro to access the Map field and Geolocation Addon, then customize the locations, markers, and selection settings to match your program.
