If people use your space or equipment on their own, such as an open gym, a climbing wall, a makerspace, or a community workshop, you want a signed liability waiver on file before their first visit. This Liability Form Template collects one waiver that covers every visit for a period you set, so regulars don’t sign a new form each time.
Using the Liability Form Template
It works as a facility use waiver, an equipment use waiver, an open gym waiver, or a membership liability form. Here’s how it’s laid out.
Participant information comes first: name, phone, date of birth, email, and address. A quick yes or no question asks whether the participant is under 18.
Next, visitors tick the areas or equipment they’ll use from your list and add their first visit date. You can list rooms, machines, tools, or anything else people use without a staff member leading them.
The emergency section collects an emergency contact’s name and phone number, plus an optional box for any health conditions your staff should know about.
Your facility rules and waiver terms sit in an editable text block, with bracketed spots for your business name, address, rules, and how long the waiver lasts.
Three separate checkboxes record that the person accepts the risks, agrees to the release, and will follow your rules and pay for damage they cause.
Adults sign for themselves. When the participant is under 18, the form asks for a parent or guardian’s name, and they sign instead. The date signed comes last.
You’ll get an email for every signed waiver, and the signer gets a copy. Add the PDF addon if you’d like a PDF of each one. Waiver rules vary by location, so have your terms reviewed for your area.
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