Need an easy way to let employees submit requests to reserve conference rooms for meetings? If so, you need the conference room reservation form template. Embed it on your internal site in a matter of minutes and employees can submit their requests and all necessary details. The scheduler will receive the request and can reserve the rooms based on what’s available that meets the requester’s needs.
What Goes on a Conference Room Reservation Form Template?
A conference room reservation form should always collect information about the person who is submitting the request. This includes their name, email address, department, and position.
The form should also gather all the relevant information about the meeting itself. To reserve the room, the person in charge of scheduling it needs to know the date and times the room will be in use. If A/V equipment is necessary, that should be noted so the meeting can be scheduled in a room with proper access.
It’s also important to ask how many people will be at the meeting, which helps with planning and choosing the right room. For example, a 20-person conference room is not needed for a 5-person meeting that could be scheduled in a smaller space.
Knowing whether the meeting is an internal or client one is helpful to know how the room should be set up. Companies will often pull out the stops for a client meeting, including snacks and drinks, as well as notepads, pens, and other amenities. Our form establishes what those needs are.
And though our form is pretty standard, if you need to make any changes, all of our templates are 100% customizable.
Get started with WPForms today to create and customize your own form. Signing up with WPForms gives you access to this and hundreds of other pre-made templates.
