Need a conference registration form to register attendees for your next conference easily? Managing conferences is challenging work, but the proper form can make your job significantly easier.
This template collects attendee information, lets people choose their ticket tier (Bronze, Silver, Gold), select which sessions they plan to attend, indicate if they need overnight accommodations, and opt into your email list for future events.
Works for: Professional conferences, industry summits, academic symposiums, business workshops, training sessions, networking events, and any gathering where people register in advance and potentially pay a fee.
What’s Included in the Conference Registration Form Template
The main purpose of a conference registration form is to collect attendee information and allow interested individuals to register online. Here’s what you’ll find inside this fully customizable template:
- Contact Information: Name and email for attendee records and communication.
- Ticket Selection: Radio buttons for different access levels with pricing (Bronze $199.95, Silver $299.95, Gold $399.95). Customize these tiers based on what you’re actually offering.
- Session Selection: Checkboxes where attendees pick which sessions they plan to attend. Helps you estimate room sizes and material needs.
- Accommodation Question: Yes/no choice about overnight stay. Useful for planning room blocks or providing hotel recommendations.
- Email List Opt-in: Checkbox asking if they want updates about future conferences. Builds your audience for next year.
- Comments Field: Space for dietary restrictions, accessibility needs, or questions.
The form doesn’t include payment processing by default, but you can add a Stripe or PayPal field if you’re charging registration fees.
Managing Registrations
When someone registers, you get instant email notification with their details. View all registrations in your WordPress dashboard under WPForms » Entries.
Export your attendee list to CSV for sharing with caterers, venues, or printing name badges. You can also filter entries to see who selected specific sessions or ticket tiers.
If you’re collecting payments through the form, track revenue directly in WPForms. You can see total earnings, average ticket price, and which tiers sell best.
Send reminder emails to registered attendees as the conference date approaches. Include final logistics, parking info, and schedule updates.
Payment and Pricing Options
- Free conferences: Remove the ticket selection entirely and just collect names, emails, and session preferences.
- Single ticket price: Replace the tiered options with a simple payment field if everyone pays the same amount.
- Early bird discounts: Use date-based conditional logic to show different prices before and after your early registration deadline.
- Group rates: Add a field asking how many people they’re registering and calculate discounted pricing for groups.
- Promo codes: Include a coupon field so people can enter discount codes during registration.
After Registration
- Send confirmation emails immediately with event details, calendar invite, and what to do next.
- Create an attendee portal if you want to share pre-conference materials. Redirect registered attendees to a members-only page with resources.
- Survey attendees after the conference using another form to gather feedback for improving future events.
- Build next year’s audience by adding registrants to your email list. People who attended this year are your best prospects for next year.
WPForms also integrates with all popular marketing platforms like Constant Contact, MailerLite, AWeber, Drip, and more. You can easily set up an automation to send leads from your conference form to the marketing service you’re using.
Feel free to edit details about the access pass and conference sessions. The drag and drop form builder makes it simple to add new fields or modify labels and settings of existing fields.
Start Registering Attendees
If you’re hosting a conference event soon, you can get started right now by simply using the conference registration form template above. This template is available in all WPForms paid licenses.
