How to Set Up a Volunteer Application Form in WordPress

Are you looking to recruit volunteers for your nonprofit? Volunteers are the lifeblood of your organization, and recruiting them on your website can give your organization a huge boost.

In this article, we’ll show you how to set up a volunteer application form in WordPress.

Step 1: Create a Volunteer Application Form

The first thing you’ll need to do is install and activate the WPForms plugin. For more details, see this step by step guide on how to install a plugin in WordPress.

Next, you’ll need to install and activate the Form Templates Pack Addon.

With this addon, you’ll be able to access the pre-built volunteer application form template, as well as tons of other industry and niche specific templates for creating customized forms for your site.

This saves you the time needed to manually add volunteer application form fields to a simple contact form.

WPForms is the best WordPress Form Builder plugin. Get it for free!

Click Install Addon and Activate.

Form Templates Pack Addon

Next, go to WPForms » Add New to create a new form.

On the setup screen, name your form and scroll down to the bottom of the templates screen where it says Additional Templates.

Type “Volunteer” into the search bar and the Volunteer Recruitment Form template will appear.

Volunteer Application Form Template

Click on the template and WPForms will create a volunteer application form for you.

Volunteer Application Form

Step 2: Customize Your Volunteer Application Form

WPForms makes customizing forms easy to do.

In addition to the standard form fields Name, Address, Email, and Phone Number, you’ll notice the following volunteer application form fields:

  • Multiple Choice
  • Checkboxes
  • Paragraph Text

With these form fields, you can ask prospective volunteers about:

  • The programs or events they’re interested in
  • How many hours they can dedicate to your organization
  • What days of the week they’re available
  • Previous volunteer experience
  • How they heard about your organization

You can add additional form fields to your volunteer application form by dragging them from the left hand panel to the right hand panel. You can also customize the fields by clicking on the field.

For example, if you do not want to show Address Line 2 in the address field, you just need to click on the address field on the right side.

Then, in the left section, under Field Options, click Advanced Options and click the checkbox near to the Address Line 2.

Address Form Field Change

Make sure to set the compulsory fields as required, so users can’t submit the form without filling those fields.

Required Field

When you’re done adding all your form fields, click Save.

You’re now ready to configure your volunteer application form’s settings.

Step 4: Configure Your Volunteer Application Form Settings

To start, go to Settings » General.

Volunteer Form General Settings

Here you can configure the following:

  • Form Name — Change the name of your form here if you’d like.
  • Form Description — Give your form a description.
  • Submit Button Text — Customize the copy on the submit button.
  • Spam Prevention — Stop contact form spam with the anti-spam feature, hCaptcha, or Google reCAPTCHA. The anti-spam checkbox is automatically enabled on all new forms.
  • AJAX Forms — Enable AJAX settings with no page reload.
  • GDPR Enhancements — You can disable the storing of entry information and user details, such as IP addresses and user agents, in an effort to comply with GDPR requirements. Check out our step-by-step instructions on how to add a GDPR agreement field to your simple contact form.

When you’re done, click Save.

Step 5: Configure Your Volunteer Application Form’s Notifications

Notifications are a great way to send an email whenever an application is submitted on your website.

Notification Settings in WPForms

In fact, unless you disable this feature, whenever someone submits a volunteer application form on your site, you’ll get a notification about it.

If you use smart tags, you can also send a notification to the user when they apply to volunteer, letting them know you received their application and will be in contact shortly. This assures people their application has gone through properly.

For help with this step, check out our documentation on how to set up form notifications in WordPress.

And if you need to send more than one notification, for example to yourself, a volunteer coordinator, and the volunteer applicant, check out our step by step tutorial on how to send multiple form notifications in WordPress.

Adding to this, if you want to keep branding across your emails consistent, you can check out this guide on adding a custom header to your email template.

Custom Email Header

Step 6: Configure Your Volunteer Application Form’s Confirmations

Form confirmations are messages that display to site visitors once they submit an application on your website. They let people know that their application has been processed and offer you the chance to let them know what the next steps are.

WPForms has three confirmation types to choose from:

  1. Message. This is the default confirmation type in WPForms. When a site visitor submits a volunteer application form, a simple message confirmation will appear letting them know their application was processed. Look here for some great success messages to help boost customer happiness.
  2. Show Page. This confirmation type will take site visitors to a specific web page on your site thanking them for applying. For help doing this, check out our tutorial on redirecting customers to a thank you page. In addition, be sure to check out our article on creating effective Thank You pages for boosting customer loyalty.
  3. Go to URL (Redirect). This option is used when you want to send site visitors to a different website.

Let’s see how to set up a simple form confirmation in WPForms so you can customize the message site visitors will see when they apply to volunteer for your nonprofit organization.

To start, click on the Confirmation tab in the Form Editor under Settings.

Next, select the type of confirmation type you’d like to create. For this example, we’ll select Message.

WPForms Confirmation Settings

Then, customize the confirmation message to your liking and click Save.

For help with other confirmation types, see out documentation on setting up form confirmations.

Now you’re ready to add your volunteer application form to your website.

Step 7: Add Your Volunteer Application Form to Your Website

After you’ve set up a volunteer application form, you need to add it to your WordPress website.

WPForms allows you to add your forms to many locations on your website, including your blog posts, pages, and even sidebar widgets.

Let’s take a look at the most common post/page embed option.

To start, create a new post or page in WordPress and then click on the Add Form button.

Next, select your contact form in the modal popup and click Add Form.

Add Volunteer Application Form

Then, publish your post or page so your volunteer application form will appear on your website.

More Forms to Support Your Nonprofit

With WPForms, you can accomplish more things for your nonprofit organization than just creating a volunteer application form.

Let’s take a look at a few possibilities:

Next Up: Set a Deadline For Volunteers to Apply

And there you have it! You now know how to set up a volunteer application form in WordPress. If you’d like to close applications on a certain date, learn how to add an automatic expiry date to your form.

And if you’re thinking about creating a donation page on your website, be sure to check out these exceptional donation page examples to inspire your fundraising efforts.

So, what are you waiting for? Get started with the most powerful WordPress forms plugin today.

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  1. Any tips for how I could enable the user that submitted the volunteer form to create an account where he/she could view and/or update the submitted form? I’m guessing some kind of WP membership plugin would be required?

    1. Hi Todd, thanks for the question!

      With our USer Regsitration addon, you can add register users on your site and add them to the Users area in the WordPress dashboard. Also, you can choose the user role that they will be created with, and then you can allow those users to view the entries on your site. However, currently, we don’t have a built-in option to allow users to edit entries.
      Or, if you mean that they should be able to edit their user profile, then they can do this by signing into the site dashboard and edit it there. Otherwise, you would need to use some of the third-party plugins.

      I hope this helps.
      Have a good one 🙂

  2. I am not able to upload my volunteer form onto my wordpress page. When I go to click contact form, it creates a contact form rather than allowing me to add a form created through WP forms, am I not doing something right?

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