When someone asks you to delete their personal data, you need to know who they are, what they want removed, and when they asked. This GDPR Right to Erasure Request Form Template collects all of that in one place, so you can handle “right to be forgotten” requests under the GDPR and UK GDPR without chasing details over email.
Using the GDPR Right to Erasure Request Form Template
The template is organized into clear sections that walk requesters through everything you need to verify and process their request:
- Personal Details: Collects the requester’s name, email, address, and phone number so you can confirm who they are and follow up.
- Identity Documents: Requesters upload a photo ID and a recent proof of address, which helps make sure you only delete data when the real data subject asks.
- Data Subject Details: Lets people say whether they’re making the request for themselves or on someone else’s behalf, and collects the data subject’s name and address if it’s the latter.
- Reason: Requesters choose the grounds for erasure from options based on the GDPR, like withdrawn consent or data that’s no longer needed.
- Data to Be Removed: A text box where requesters describe exactly what they want deleted.
- Data Visibility: Asks whether the data appears on a web page and, if it does, collects the URL so you can find it quickly.
- Declaration: Requesters consent to having their identity checked before you act on the request.
- Signature: Adds a signed confirmation from the requester.
- GDPR Agreement: Requesters consent to you storing the information they submit so you can process their request.
Every entry is timestamped automatically, so you always know when the one-month response window started. You can also customize any field, set up email notifications to alert the right person on your team, and send requesters a confirmation that you’ve received their request.
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