Property Owner Details

Property Owner's Name
Address of Property

Shoot Details

Specific Area(s) of Property to be Used

Filming Agreement

Filming terms

[Production company] ("the Production") may film, photograph, and record at the property above on the agreed shoot days, for the production currently titled [production title].

Access: Up to [number] cast and crew, with their equipment and vehicles, may use the areas selected above during the agreed hours. The Production will follow any house rules you list.

Fee: The Production will pay the agreed location fee by [bank transfer / check] within [10] days after the last shoot day.

Care of the property: The Production will leave the property as it found it, and will repair or pay for any damage it causes. The damage deposit is returned within [14] days after the last shoot day, minus any agreed repair costs.

Insurance: The Production carries [general liability insurance of amount] and will share a certificate on request.

Footage: You allow the Production to use footage and photos of the property in the production and its promotion, in any media, worldwide, without further payment. [The address and owner's name won't be shown on screen.]

Contact on shoot days: [location manager name, phone].

Governing law: [your country, state, or province].

This is a starting point. Have these terms reviewed for your area before you use them.

Agreement

Signatures

Clear Signature
Clear Signature
Save and Resume Later
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The Film Location Agreement Form Template is for production companies, location managers, and film offices that want to shoot on a private home, farm, shop, or office. Send it to the property owner and get their permission, shoot details, and signature in one place before the crew shows up.

How Does the Film Location Agreement Form Template Work?

It works as a location release, a filming permission form, or a property release for TV, film, ads, music videos, and online shoots. You’ll need WPForms Pro with the Signatures addon, and the Save and Resume addon lets an owner finish later. Fields include:

  • Property Owner Details
    • Property Owner’s Name: The person who owns or manages the property.
    • Email and Phone: So you can reach the owner before and during the shoot.
    • Address of Property: Where the filming will happen.
  • Shoot Details
    • Areas of the Property: Checkboxes for rooms and outdoor spaces, from the kitchen and bedrooms to the garden, garage, and driveway.
    • Shoot Days and Hours: The first and last shoot days and the hours the crew will be on site.
    • Agreed Fee and Deposit: The amounts you’ve already agreed with the owner, recorded in their own words.
    • House Rules: Anything the owner wants the crew to know.
  • Filming Agreement and Signatures
    • Filming Terms: An editable text block covering access, payment, care of the property, insurance, and use of the footage.
    • Agreement Checkbox: The owner confirms they control the property and agree to the terms.
    • Signatures: The owner signs and dates. There’s an optional signature for your production rep.

You’ll get a notification with each signed form, and the owner gets a copy. Add the PDF addon to keep a signed PDF on file. Location and filming rules vary by area, so have your terms reviewed for your area before you use them.

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