Donor Name
Select the category that best fits the items you plan to drop off.
Enter an estimate (for example: 3 bags, 2 boxes, 1 lamp). Use a number only.
Choose the general condition of the items you’re donating.
Item Notes (check any that apply)
This helps us route items properly.
Drag & Drop Files, Choose Files to Upload
Upload one or more photos to help us prepare for receiving your donation.
Preferred drop-off time
Please confirm
pro
This template includes features available in WPForms Pro. Compare Plans

Managing in-kind donations gets complicated fast: donors show up with the wrong items, incomplete details, or no clear drop-off plan.

The Drop-Off Donation Form Template from WPForms helps collect the right donation details up front, then routes donors to the right drop-off location using an interactive map.

Exploring the Drop-Off Donation Form Template

This form is built to reduce back-and-forth and improve donation quality by capturing the details staff typically need before accepting a drop-off:

  • Donor Name (First + Last): Identify the donor for intake logs and follow-up.
  • Donor Email + Donor Phone: Essential for confirmations, questions about the items, or drop-off updates.
  • Donation Category (Dropdown): Helps you triage what’s being donated (and route to the right location/team).
  • “If Other, please specify”: Captures edge cases without cluttering your main categories.
  • Approximate Number of Items: Sets expectations for volume (helpful for staffing, storage, and intake capacity).
  • Overall Item Condition (Dropdown): Quickly flags whether items are ready to distribute or may need review.
  • Item Notes (Checkboxes): Useful operational details like whether items are fragile, oversized/heavy, include multiple packages, contain batteries, or require assembly/disassembly.
  • Photos of Items (File Upload, optional): Lets donors upload images so your team can pre-screen items and reduce unsuitable drop-offs.
  • Preferred Drop-Off Location (Map Field): Displays a live map where you can present one or multiple drop-off sites.
  • Preferred Drop-Off Time (Date/Time): Allows donors to propose a drop-off window (great for scheduled intake hours).
  • Confirmation / Consent (Checkboxes): Ensures donors acknowledge key policies (ownership, return policy, contact permission).

Customizing the Map Experience (Geolocation Addon + Map Field)

The template includes the Map field in a “ready-to-configure” state, which is ideal because you can adapt it to your organization’s real-world drop-off logistics:

  • Add multiple drop-off locations using the location repeater (add/remove/reorder).
  • Name each location (e.g., “Downtown Intake Center” vs “Warehouse Drop-Off”) so donors can choose confidently.
  • Enable “Show List of Locations” to display addresses under the map for clarity.
  • Turn on “Allow Location Selection” to add radio buttons so donors can explicitly pick a drop-off site (requires at least 2 locations and the list enabled).
  • Customize markers with icon colors from the Icon Library or upload your own marker image (useful for branding or differentiating sites).
  • Use “Find Nearby Location” to bias results toward a donor’s area (helpful when you serve multiple neighborhoods).
  • Adjust map controls (hide fullscreen/map type/street view, disable dragging, hide zoom, etc.) to keep the experience simple for donors.

Ready to Standardize Donation Drop-Offs?

Use this template to capture donation details consistently, reduce intake surprises, and make drop-off coordination easier for both donors and staff. Get WPForms Pro to access the Map field and the Geolocation Addon, then customize the template with your donation categories and drop-off locations.