### [Printing Form Entries](https://wpforms.com/docs/how-to-print-form-entries/)

**Published:** November 27, 2023
**Author:** Umair Majeed

**Excerpt:** Learn how to print form entries and control the layout of the printed document.

**Content:**

Would you like to print form entries submitted by users? For many, having physical copies of form entries for administrative purposes is helpful.

In this tutorial, we’ll show you how to print entries in WPForms.

- [Printing Individual Entries](#individual-entries)
- [Printing Multiple Entries](#bulk-entries)
- [Customizing Printing Options](#print-options)
- [Frequently Asked Questions](#faq)

![Printing Form Entries](https://wpforms.com/wp-content/uploads/2023/06/printing-form-entry.gif "Printing Form Entries")---

## Printing Individual Entries

To access an individual entry, you’ll need to navigate to **WPForms » Entries** in the WordPress admin area. Then select the form you’d like to view its entries.

![Select form](https://wpforms.com/wp-content/uploads/2023/04/select-form-entries-overview.png "Select Form to View Entries")Next, in the **Actions** column, look for the **View** option and click on it.

![View individual entry page in WPForms](https://wpforms.com/wp-content/uploads/2023/04/view-specific-entry.png "View Individual Entry Page in WPForms")This will bring you the individual entry page. In the **Actions** box on the right, you’ll see the **Print** option.

![Click print button in entry](https://wpforms.com/wp-content/uploads/2021/08/Click-Print-Button-In-Entry.png "Click Print Button")Once you’ve clicked on the **Print** option, you’ll be directed to a print preview page for the entry. Here, you can review the entry, and if you’d like to, you can choose [compact printing options](#compact-view). Once you’re ready, click on the **Print** button.

![Click print button](https://wpforms.com/wp-content/uploads/2023/04/print-form-entry.png "Click Print Button")## Printing Multiple Entries

WPForms allows you to print multiple entries from the Entries preview page. To print more than one entry, tick the checkbox next to each entry you wish to add to the printout.

![Select entries to print](https://wpforms.com/wp-content/uploads/2023/05/select-entries-to-print.png "Select Entries to Print")You can select all entries by ticking the checkbox next to the **Name** column.

![Select all entries](https://wpforms.com/wp-content/uploads/2023/05/select-all-entries.png "Select All Entries")After that, click the **Bulk actions** dropdown to open additional options.

![Click bulk actions](https://wpforms.com/wp-content/uploads/2023/05/select-bulk-actions-dropdown.png "Click Bulk Actions")Then click **Print** to proceed.

![Click print to proceed](https://wpforms.com/wp-content/uploads/2023/05/bulk-print-entries-1.png "Click Print to Proceed")You’ll be directed to the print preview page. Here, you’ll see an overview of all the entries you selected.

![Preview entries before printing](https://wpforms.com/wp-content/uploads/2023/05/preview-entries-before-printing.gif "Preview Entries Before Printing")You can optionally [customize the entries preview](#print-options) before printing it out. When you’re ready, click the **Print** button to print your entries.

![Print selected entries](https://wpforms.com/wp-content/uploads/2023/05/print-entries.png "Print Selected Entries")Clicking on this button will download a PDF with the entries you’ve selected.

## Customizing Printing Options

When printing an entry or multiple entries, you might want to make it more compact or display additional fields. To get started, click the gear icon next to the **Print** button. This will allow you to view more printing options.

![Click gear icon](https://wpforms.com/wp-content/uploads/2023/04/customize-print-options.png "Click Gear Icon")Next, we’ll show you 2 ways to make the entry more compact: hiding **Empty Fields** and **Compact View**.

### Hiding Empty Fields

By default, fields that do not have user input are hidden. However, if the empty fields are showing and you’d like to hide them, you can disable the **Empty Fields** option.

![Hide empty fields](https://wpforms.com/wp-content/uploads/2023/04/hide-empty-fields.gif "Hide Empty Fields")### Compact View

Another option to reduce the size of the entry is to click on the **Compact View** option on the right side of the page.

![Compact view](https://wpforms.com/wp-content/uploads/2023/04/compact-mode.png "Enable Compact View")This option displays the entry content in two columns, allowing you to fit more information on a single page.

**Note:** If you’d like to set this as your default setting for printing entries, please refer to our [developer documentation](https://wpforms.com/developers/how-to-set-a-compact-print-view-as-default-when-printing-entries/) for detailed guidance.

Next, we’ll show you how to maintain your form’s layout while printing entries:

### Maintain Layout

If you’d like to print your form entries with the same visual layout as seen on the frontend of your site, simply enable the **Maintain Layout** option. For example, if you’re using the [Layout field](https://wpforms.com/docs/how-to-use-the-layout-field-in-wpforms/ "Using the Layout Field") to group your fields into different columns, enabling this option will display the fields using the same layout you set up in your form.

![click-to-enable-maintain-layout-option](https://wpforms.com/wp-content/uploads/2023/08/click-to-enable-maintain-layout-option.png)Now, we’ll show you how to include other available options while printing entries:

### HTML/Content fields

HTML fields are hidden in the print preview page by default. If you’d like to include HTML and Content fields when printing entries, simply select the **HTML/Content fields** option.

![Turn off HTML fields in print view](https://wpforms.com/wp-content/uploads/2023/04/html-content-fields.png "Enable HTML/Content Fields")### Page Breaks

Page Breaks are hidden by default in the entry preview page. If you’d like to include them when printing your form entry, select the **Page Breaks** option.

![Page Breaks](https://wpforms.com/wp-content/uploads/2023/04/page-breaks.png "Enable Page Breaks")### Field Description

If you added descriptions to your form fields, they’d be hidden by default from your entry preview. To include them in your entry printout, enable the **Field Description** option.

![Field Description](https://wpforms.com/wp-content/uploads/2023/04/field-description.png "Show Field Description")### Unselected Choices

By default, only the selected option in a **Multiple Choice** field is shown in the entry preview page. To show all options when printing entries, enable the **Unselected Choices** option.

![Unselected Choices](https://wpforms.com/wp-content/uploads/2023/04/unselected-choices.png "Show Unselected Choices")### Section Dividers

Section Dividers are also hidden by default in the entry preview page. To include them in your entry printout, select the **Section Dividers** option.

![Section dividers](https://wpforms.com/wp-content/uploads/2023/04/section-divider.png  "Show Section Dividers")Once you are satisfied with how the individual entry looks on the print preview page, click the **Print** button to complete the process.

![Print-button](https://wpforms.com/wp-content/uploads/2023/04/print-extended-form-entry.png "Click the Print Button")**Note:** For more advanced customization of your print styles, such as changing the colors of labels or backgrounds, be sure to check out our [developer documentation](https://wpforms.com/developers/how-to-customize-printing-an-entry/) for more information.

## Frequently Asked Questions

These are answers to some of the top questions we see about printing form entries.

#### Can I automatically convert form entries to PDF and email them?

WPForms doesn’t currently have a built-in solution to automatically convert form entries to PDF and email them to users. However, with our Zapier integration, you can automate the process. Please see our tutorial to learn more about [converting form entries to PDF and emailing them](https://wpforms.com/how-to-print-your-wordpress-form-submissions-to-pdf/).

That’s it! You’ve seen how to print form entries from your WordPress admin area.

Next, would you like to save your entries as a CSV or XLSX? Be sure to check out our tutorial on [how to export form entries](https://wpforms.com/docs/how-to-export-form-entries-to-csv-in-wpforms/).

**Categories:** Functionality, Entry Management

---