### [How to Export WordPress Form Entries to Excel](https://wpforms.com/how-to-export-wordpress-form-entries-to-excel/) **Published:** April 21, 2021 **Author:** Hamza Shahid **Excerpt:** Need to get your form entries out of WordPress and into Excel? Exporting your form data makes it much easier to organize information, share it with others, or do simple reporting. I’ve helped clients do this countless times, especially when they need to work with their form data outside WordPress. Some wanted to send reports to their team, and others preferred managing everything in spreadsheets. If you're looking to achieve something similar, I'll walk you through the exact steps to get your WordPress form entries to Excel. It’s simple, quick, and something you can do even if you’re not very familiar with technical processes. **Content:** Need to get your form entries out of WordPress and into Excel? Exporting your form data makes it much easier to organize information, share it with others, or do simple reporting. I’ve helped clients do this countless times, especially when they need to work with their form data outside WordPress. Some wanted to send reports to their team, and others preferred managing everything in spreadsheets. If you’re looking to achieve something similar, I’ll walk you through the exact steps to get your WordPress form entries to Excel. It’s simple, quick, and something you can do even if you’re not very familiar with technical processes. [Export WordPress Form Entries to Excel! 🙂](https://wpforms.com/pricing/) ## How to Export a WordPress Form to Excel To export your WordPress form entries into an XLSX file for Excel, you can rely on the functionality available in WPForms. Follow these simple steps to get started. - [Step 1: Install the WPForms Plugin](#step-1-install-the-wpforms-plugin) - [Step 2: Create Your WordPress Form](#step-2-create-your-wordpress-form) - [Step 3: Export Form Entries to Excel](#step-3-export-form-entries-to-excel) - [Step 4: Export a Single Entry (Optional)](#step-4-export-a-single-entry-optional) - [Bonus: Ways to Automate Your WordPress Form Exports](#bonus-ways-to-automate-your-wordpress-form-exports) ### Step 1: Install the WPForms Plugin Before you can export your form entries to Excel, you’ll need to have a form that receives entries. So, first, it’s important to install and activate the [WPForms plugin](https://wpforms.com/pricing/). Bear in mind though that to export entries to Excel, you’ll need the [WPForms Basic license](https://wpforms.com/pricing/ "WPForms Basic license") or higher. You won’t be able to do this with the free version of the plugin. [![The WPForms pricing page. ](https://wpforms.com/wp-content/uploads/2024/08/WPForms-Pricing-Page.png)](https://wpforms.com/pricing/)After buying the plugin, click the download link in your WPForms account. You’ll just need to download the zip file to your computer. Then, in the WordPress admin area, navigate to **Plugins » Add New**. Upload the zip file to complete the installation. If you need more help getting WPForms installed, here’s a [step-by-step guide to installing the plugin in WordPress](https://wpforms.com/docs/install-wpforms-plugin/) that will help walk you through the setup. [Upgrade to WPForms Pro Now! 🙂](https://wpforms.com/pricing/) ### Step 2: Create Your WordPress Form Next up, you’ll need to create a form and publish it on your site. Once it’s live, you’ll be able to start [collecting entries](https://wpforms.com/how-do-i-see-entries-for-free-in-wpforms/ "collecting entries") so that you have some to export. To do that, check out [how to create a simple contact form](https://wpforms.com/how-to-create-a-simple-contact-form-in-wordpress/). This tutorial will show you how to publish a contact form on a WordPress page in less than 5 minutes. And don’t worry, you don’t need to know how to code. The drag-and-drop builder makes it very simple to add, remove, and rearrange fields. You can also pick a template to kick off the form creation process. ![search temples](https://wpforms.com/wp-content/uploads/2024/10/search-templates-1024x600.png)Now once your form is complete, use the Embed button to embed it onto a new or existing page. You can also [publish your form in the sidebar](https://wpforms.com/how-to-add-a-contact-form-in-wordpress-sidebar-widget/) if you’d like. Now, we’ll just need to wait until we have a few entries in WordPress. You can go ahead and [submit a few test entries](https://wpforms.com/form-testing-checklist/ "submit a few test entries") so that you can move forward with this tutorial, or wait for a few visitors to fill out your form. ### Step 3: Export Form Entries to Excel To get started exporting your form entries to Excel, head to your WordPress dashboard and click on **WPForms » Entries**. This is the [entry management](https://wpforms.com/features/entry-management/) screen where you’ll see a list of all the forms on your site, along with their entry counts. ![select-form-to-view-entries](https://wpforms.com/wp-content/uploads/2024/12/select-form-to-view-entries-1024x734.png)Scroll down and hover over the form you want to export entries from and click on the **Entries** link. ![](https://wpforms.com/wp-content/uploads/2024/11/image-2-1024x404.png)This will take you to the Entries page for that specific form. To get started with the export, click on the **Export All** button. ![export entries wpforms](https://wpforms.com/wp-content/uploads/2021/04/export-entries-wpforms-1024x512.png)On the next screen, you’ll see the name of the form in the dropdown. You’ll be able to select exactly which fields you want included in your export. This is really helpful if your form has a lot of fields and you only need specific data, like names and email addresses. If you want to see more details on the advanced export options, check out our documentation on [how to export form entries in WPForms](https://wpforms.com/docs/how-to-export-form-entries-to-csv-in-wpforms). ![wordpress form entries to excel](https://wpforms.com/wp-content/uploads/2021/04/wordpress-form-entries-to-excel.png)To export your form data to Excel, scroll down the page and click on the checkbox next to **Export in Microsoft Excel (.xlsx)**. ![export excel form from wordpress](https://wpforms.com/wp-content/uploads/2021/04/export-excel-form-from-wordpress.png)You can also set a **Custom Date Range** to export only entries from a specific time period. This is perfect when you need monthly or quarterly reports without downloading everything. And if you need to find entries with specific field values, use the **Search** option to narrow things down before exporting. When you’re ready, click the orange **Download Export File** button under Export Options. ![download export file for excel from wordpress form](https://wpforms.com/wp-content/uploads/2021/04/download-export-file-for-excel-from-wordpress-form.png)Your browser will download the file to your Downloads folder. Open it up, and Excel will display all your form entries in a clean spreadsheet. ![downloaded form data to excel xlsl](https://wpforms.com/wp-content/uploads/2021/04/downloaded-form-data-to-excel-xlsl.png)If you’d prefer a CSV file instead of Excel, just leave the **Export in Microsoft Excel (.xlsx)** checkbox unchecked. WPForms exports in CSV format by default. We have a separate guide on how to [export your form entries to CSV](https://wpforms.com/how-to-export-wordpress-form-entries-to-csv/) if you want the full walkthrough. ### Step 4: Export a Single Entry (Optional) This might be extra helpful if you have a longer form (like a[ multi-step form](https://wpforms.com/how-to-create-a-multi-part-form-in-wordpress/)) and just need the data from one lead. For whatever reason you may need it, it’s super simple to export just a single form entry in WPForms. To do this, navigate to **WPForms** » **Entries** and select the name of your form. ![Choose form on Entries overview page](https://wpforms.com/wp-content/uploads/2019/08/Choose-form-on-Entries-overview-page.jpg)Next, click on **View** to open the entry you want to export. ![view entry wpforms](https://wpforms.com/wp-content/uploads/2021/04/view-entry-wpforms-1024x512.png)On the entry page, you’ll see the Export options on the right-hand side. Click on **Export (XLSX)**. The download should start right away as soon as you click on that button. ![export entry xlsx](https://wpforms.com/wp-content/uploads/2021/04/export-entry-xlsx-1024x753.png)And now you’ve successfully exported a single form entry to XLSX so that you can open it in Excel. Simply open your downloaded file and if Excel is the default program for that file type, it will open your data. ### Bonus: Ways to Automate Your WordPress Form Exports A manual export works for one-off downloads, but if you need form data on a regular basis, WPForms has a few built-in ways to automate things. **Send Entries to Google Sheets in Real Time** The [Google Sheets addon](https://wpforms.com/docs/google-sheets-addon/) (available with Pro and above) sends form entries straight to a Google spreadsheet the moment they’re submitted. Just go to your form’s settings, connect your Google account, and pick the spreadsheet you want to use. After that, every new entry lands in your sheet automatically. ![google sheets addon settings](https://wpforms.com/wp-content/uploads/2022/10/google-sheets-addon-settings-1-1024x609.png)**Schedule Automatic Exports with Entry Automation** If you need exports delivered to your inbox on a set schedule, the Entry Automation addon (available with Elite) can handle that. Set it up to export your form entries daily, weekly, or monthly, and have the file sent to your email or saved to cloud storage like Google Drive or Dropbox. You can follow our guide on how to [automate your WPForms entry export](https://wpforms.com/how-to-automate-your-wpforms-entry-export/) for the full setup. **Connect WPForms to Excel with Zapier** WPForms also has a Zapier addon (available with Pro and above) that can automatically add new form entries as rows in a Microsoft Excel spreadsheet. If you specifically need your data flowing into Excel rather than Google Sheets, this is the way to go. You can find the setup details on the [WPForms Microsoft Excel integration](https://wpforms.com/integrations/microsoft-excel/) page. [Export WordPress Form Entries to Sheets! 🙂](https://wpforms.com/pricing/) ### FAQs on How to Export WordPress Form Entries to Excel Exporting WordPress form entries to excel is a popular topic of interest among our readers. Here are answers to some common queries about it: #### How do I export WordPress contact forms to CSV? You can export WPForms entries to a CSV file by going to **WPForms » Tools » Export** in your WordPress dashboard. Select the form you want, choose your fields, and click **Download Export File**. WPForms exports in CSV format by default, so you don’t need to check any extra boxes. #### How to download WordPress form entries? Go to the WPForms **Entries** page, choose the form you want, and click **Export All**. You can download your data as either a CSV or Excel file. If you’re using the free version of WPForms, entries are sent to your email notification inbox rather than stored in the dashboard. #### How do I get WordPress form data? [WPForms stores form data](https://wpforms.com/where-does-wpforms-data-go/ "WPForms stores form data") in your WordPress dashboard under the **Entries** section. To view the data, log in to your dashboard, click on WPForms, and select **Entries** for the specific form. The data is stored securely and can be exported if needed. #### How to automatically send entries to a spreadsheet? It’s easy to do. You can use the WPForms [Google Sheets addon](https://wpforms.com/addons/google-sheets-addon/) to automatically add new form entries to Google Sheets with only a few steps. To get started connecting Google Sheets with WPForms, check out our guide on [how to save contact form entries from WordPress to Google Sheets](https://wpforms.com/save-contacts-from-wordpress-form-to-google-sheet/). Well, that does just about does it, folks. We hope this post helped you learn how easy it is to export your WordPress forms to Excel. #### Can I export WordPress form data to Excel for free? If you want to export WordPress form data to Excel with WPForms, you will need a premium license. This will also give you access to a ton of other useful features like file uploads, custom CAPTCHA, and more. #### Can I filter which form entries I export? Yes. On the export screen, you can select specific form fields to include, set a custom date range, and use the search option to filter by field values. This lets you pull exactly the data you need instead of downloading everything at once. ### Next, Export Your Web Forms to WPForms Still using Contact Form 7? You can easily[ export your forms from the Contact Form 7 plugin](https://wpforms.com/how-to-import-contact-form-7-into-wpforms-step-by-step/) and use them with WPForms. If you need to move your form entries to a different site, you can learn [how to import form entries to another site in WordPress](https://wpforms.com/how-to-import-form-entries-to-another-site/). WPForms includes tons of built-in features and capabilities in the core plugin lacking in other form builders like Contact Form 7. For instance, converting your [form entries to PDF in WordPress](https://wpforms.com/how-to-print-your-wordpress-form-submissions-to-pdf/) is a breeze using WPForms. [Build Your WordPress Form Now](https://wpforms.com/pricing/) Ready to build your form? Get started today with the easiest WordPress form builder plugin. [WPForms Pro](https://wpforms.com/pricing) includes lots of free templates and offers a 14-day money-back guarantee. If this article helped you out, please follow us on [Facebook](https://facebook.com/wpforms) and [Twitter](https://twitter.com/easywpforms) for more free WordPress tutorials and guides. **Categories:** WordPress Tutorials **Tags:** excel, form export, zapier ---