### [How to Edit a Form Entry After It's Been Submitted in WordPress](https://wpforms.com/how-to-edit-a-form-entry-after-its-been-submitted-in-wordpress/) **Published:** October 9, 2026 **Author:** Kacie Cooper **Excerpt:** A misspelled email address or an appointment that moved after a phone call doesn’t mean anyone has to fill out your form again. You can fix a submitted entry right inside WordPress in about a minute. This guide walks through editing entries in WPForms step by step, including which fields stay locked and why. We’ll also cover what to do after you edit, from resending notifications to updating the apps your form already sent that entry to. **Content:** Form entries aren’t set in stone. A misspelled email address, a booking date that moved after a phone call, a phone number missing its last digit: you can fix all of it right inside WordPress, and nobody has to fill out your form a second time. That matters more than it sounds. Your entries are the record you reply from, export to your accountant, and pull up three months later when a customer asks what they ordered. If that record is wrong, every step after it inherits the mistake. [Build Your WordPress Form Now](https://wpforms.com/pricing/) In this post, I’ll walk you through editing a submitted form entry in WPForms, which fields you can and can’t change, and how to keep your notifications and connected apps in line after you make an edit. ## How to Edit a Form Entry After It’s Been Submitted in WordPress - [Step 1: Open Your Form’s Entries](#aioseo-step-1-open-your-forms-entries) - [Step 2: Find the Entry You Need](#aioseo-step-2-find-the-entry-you-need) - [Step 3: Click Edit](#aioseo-step-3-click-edit) - [Step 4: Make Your Changes and Click Update](#aioseo-step-4-make-your-changes-and-click-update) - [Step 5: Add a Note Explaining the Change](#aioseo-step-5-add-a-note-explaining-the-change) - [Step 6: Resend Notifications (If You Need To)](#aioseo-step-6-resend-notifications-if-you-need-to) - [FAQs](#aioseo-faqs) #### Why You’d Edit a Form Entry Most edits fall into one of a few buckets: - Typos the customer made. A transposed digit in a phone number or a .con instead of .com means your follow-up never lands. - Details that changed after the fact. Someone books a Tuesday appointment, then calls to move it to Thursday. - Information you collected somewhere else. A customer gives you their shipping address over email, and you want it on the entry with everything else. - Cleanup before a report. You’re [exporting entries to Excel](http://wpforms.com/how-to-export-wordpress-form-entries-to-excel/) for a meeting and want the names spelled consistently. In each case, editing the original entry keeps one accurate record. The alternative, asking someone to resubmit, gives you two entries for the same person and a customer who’s now filled out your form twice. #### What You’ll Need: - WordPress with WPForms installed and activated - A WPForms Pro license or higher (entry editing is included at this level) - At least one submitted entry on the form you want to edit ### Step 1: Open Your Form’s Entries In your WordPress dashboard, go to **WPForms » Entries**. You’ll see a list of every form on your site along with how many entries each one has collected. Click the name of the form that has the entry you want to change. ![Choose form on Entries overview page](https://wpforms.com/wp-content/uploads/2019/08/Choose-form-on-Entries-overview-page-1024x884.jpg)### Step 2: Find the Entry You Need If the form has a lot of submissions, use the search box at the top of the entries list. You can search by any field, so typing the customer’s last name or email address usually gets you there in one try. You can also filter by date range if you know roughly when they submitted. If you edit the same handful of entries often (open orders, pending applications), star them. Starred entries get their own filter, and the rest of WPForms’ [entry management tools](https://wpforms.com/features/entry-management/) make it easy to keep the important ones a click away. ![wpforms entries](https://wpforms.com/wp-content/uploads/2024/12/wpforms-entries-page-1024x684.png)### Step 3: Click Edit You have two ways in: - **From the entries list:** click Edit under the Actions column on the right side of the entry’s row. - **From the entry itself:** click View to open the full entry, then click the blue Edit button in the Entry Details box in the upper right. ![](https://wpforms.com/wp-content/uploads/2020/06/entry-details-edit-1-1024x440.png)The second route is handy when you want to read the whole submission before deciding what to change. ### Step 4: Make Your Changes and Click Update The entry’s fields are now editable. Click into any field, make your change, and click **Update** to save it. A few field types are locked to protect the integrity of the original submission: FieldWhy it’s lockedPayment fieldsThe transaction already happened with your payment processorSignatureA signature should reflect what the person signedGDPR AgreementConsent is recorded at the moment of submissionPasswordPasswords aren’t stored in a readable formHidden FieldThese carry values your form set behind the scenesFile Upload fields work a little differently. You can remove a file that was uploaded with the entry, but you can’t attach a new one to it. If someone sent the wrong document, ask them to email the right one and add a note to the entry saying where it lives. ### Step 5: Add a Note Explaining the Change This step is optional, but future you will appreciate it. On the single entry view, scroll to the **Notes** section and click **Add Note**. ![](https://wpforms.com/wp-content/uploads/2017/09/form-entry-notes-e1505245506490.png)Something like “Customer called 10/9, moved appointment to Thursday” takes ten seconds and answers the question before anyone has to ask it. WPForms also tracks edits in the entry’s log, so you can see when an entry was changed and who on your team made the change. ### Step 6: Resend Notifications (If You Need To) Editing an entry doesn’t send a new notification email. That’s usually what you want, since nobody needs an inbox alert every time you fix a typo. When the change matters to someone else, like a rescheduled appointment your technician needs to know about, open the entry and click **Resend Notifications** in the Actions box. ![](https://wpforms.com/wp-content/uploads/2023/07/resend-notifications-1024x703.png)WPForms sends the notification emails you set up for that form again, this time with the updated details. [Build Your WordPress Form Now](https://wpforms.com/pricing/) #### Update Your Connected Apps Too Your edit saves in WPForms. It doesn’t travel to the apps your form already sent that entry to. So if the entry went to Google Sheets, Mailchimp, your CRM, or anywhere else through an addon or Zapier, the old version is still sitting there. Make the same change in those apps by hand, or you’ll end up with a correct entry in WordPress and a wrong one everywhere your team works from. If you fix a lot of entries in Google Sheets specifically, the simplest habit is to make the edit in WPForms first, then update the matching row in the Sheet right after. #### Control Who Can Edit Entries By default, administrators can edit entries. If you have staff logging into WordPress, you probably don’t want everyone who can read entries to be able to change them. WPForms has built-in Access Controls for this. Go to **WPForms » Settings » Access**, and you can decide which user roles can view entries, edit them, and delete them, either for every form or only for forms they created. ![Navigating to the access tab](https://wpforms.com/wp-content/uploads/2025/02/wpforms-settings-access-1024x354.png)A front-desk role could read appointment requests without being able to rewrite them, for example. ### FAQs #### Can I edit form entries in WPForms Lite? Entry editing is part of WPForms Pro and higher. Lite users can still connect Lite Connect, which backs up your entries so they’re waiting in your dashboard when you upgrade. #### Can my users edit their own form submissions? Not after they’ve submitted. The easiest way to cut down on mistakes is to add an Entry Preview field to your form, which shows people a summary of their answers so they can catch errors before they hit submit. For anything after that, they can reach out to you and you can make the change from your dashboard. #### Does editing an entry send a new notification email? No. Edits save without triggering a notification. If you want the updated details to go out, open the entry and click Resend Notifications. #### Will my edits update Google Sheets, Mailchimp, or my CRM? No. Edits stay inside WPForms. Any app the entry was already sent to keeps the original data, so you’ll need to update those by hand. #### Can I see who edited an entry? Yes. Each edit is recorded in the entry’s log, showing when the change happened and which user made it. Adding a note when you edit gives your team the why behind it too. #### Why can’t I edit some fields in an entry? Payment, Signature, GDPR Agreement, Password, and Hidden fields are locked. These record something that happened at the moment of submission, like a payment or a consent, so changing them afterward would make the entry less trustworthy. #### Can I add a new file to an existing entry? No. You can remove a file that was uploaded with an entry, but you can’t upload a new one to it. Ask the person to send the file another way, then add a note to the entry about where it’s saved. #### Can I undo an edit to a form entry? There’s no undo button, so give your changes a quick read before you click Update. If you’re about to make bigger changes, print or export the entry first so you have a copy of the original. ### Next, Export Your Form Entries Now that your entries are accurate, you can put them to work. Check out our guide on [how to export WordPress form entries to CSV](https://wpforms.com/how-to-export-wordpress-form-entries-to-csv/) so you can share clean records with your team, your accountant, or your next spreadsheet. [Build Your WordPress Form Now](https://wpforms.com/pricing/) Ready to build your form? Get started today with the easiest WordPress form builder plugin. [WPForms Pro](https://wpforms.com/pricing) includes lots of free templates and offers a 14-day money-back guarantee. If this article helped you out, please follow us on [Facebook](https://facebook.com/wpforms) and [ X (Twitter)](https://twitter.com/easywpforms) for more free WordPress tutorials and guides. **Categories:** WordPress Tutorials **Tags:** contact form, edit entries, entry management, form notification, wordpress form, WPForms ---